Accounting Specialist

We are looking for an Experienced Part Time Accounting Specialist for our 3 Pediatric Offices - Pediatrics at Chartley, Valley Pediatric Associates, and Carroll Pediatric Center. Office locations in the Baltimore metro area - Owings Mills, Reisterstown, and Sykeville, MD. Position would require a minimum of 20 hours per week. Our organization is a GREAT PLACE to work offering excellent benefits such as: Paid Time Off; 401k; and Paid Holidays.

Position Summary

The Accounting Specialist – Accounts Payable is responsible for managing the full-cycle accounts payable function for a pediatric practice organization. This role ensures timely, accurate processing of vendor invoices, expense management, and compliance with internal policies and healthcare regulations. The ideal candidate demonstrates strong attention to detail, confidentiality, and an understanding of healthcare-related accounting workflows.

Key Responsibilities:

Accounts Payable Operations

• Process high-volume vendor invoices, ensuring accurate coding, approval routing, and timely payment
• Match purchase orders, invoices, and receipts as applicable
• Maintain and update vendor records, including W-9s and payment terms
• Prepare and process weekly check runs, ACH payments, and credit card reconciliations
• Monitor accounts to ensure payments are current and resolve discrepancies

Financial Accuracy & Reconciliation

• Reconcile vendor statements and investigate variances
• Assist with monthly closing activities related to accounts payable
• Maintain accurate general ledger coding, including departmental and location allocations
• Support audit requests by providing documentation and detailed transaction records

Compliance & Controls

• Ensure adherence to internal controls and approval workflows
• Maintain compliance with HIPAA where financial records intersect with patient-related data
• Track and manage 1099 vendors; assist in year-end 1099 preparation

Vendor & Internal Communication

• Act as primary point of contact for vendor inquiries and discrepancies
• Collaborate with clinical and administrative teams to resolve billing or purchasing issues
• Provide excellent customer service to internal stakeholders

Process Improvement

• Identify opportunities to improve AP processes and efficiency
• Support implementation or optimization of accounting systems and tools

Qualifications:

Education & Experience

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
• 2–5 years of accounts payable or bookkeeping experience (healthcare experience preferred)
• Experience in multi-location or physician practice environments is a plus

Skills & Competencies

• Strong knowledge of accounts payable processes and general accounting principles
• Proficiency in accounting software (e.g., QuickBooks, Sage, NetSuite) and Microsoft Excel
• High attention to detail and accuracy
• Ability to manage multiple priorities in a fast-paced environment
• Strong organizational, communication, and problem-solving skills
• Ability to handle confidential information with discretion

Work Environment

• Fast-paced pediatric healthcare setting with multiple stakeholders
• May involve hybrid or in-office work depending on organizational needs
• Collaborative team environment focused on supporting patient care through operational excellence

Reports To: Practice Administrator or Physician Owner of the practice.

Preferred Attributes

• Experience working with healthcare billing or EMR-integrated financial systems
• Familiarity with insurance-related payments and medical vendor structures
• Commitment to supporting a mission-driven pediatric organization

Why Join Us

• Opportunity to contribute to a mission-focused pediatric practice
• Collaborative and supportive team culture
• Competitive compensation and benefits package

SKILLS, KNOWLEDGE AND ABILITIES:

This job description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, abilities and working conditions may change as needs evolve. This job description is not to be construed as a contract for employment.