Accounting Specialist

Job Description

Job Description

Duties and Responsibilities:
• Issue monthly invoices for SJB families and ensure payments for childcare services
are received and posted to the accounts timely and accurately.
• Set up new accounts, recur monthly fees, and process vacation and holiday credits.
• Invoice and collect late pick up fees in a timely manner.
• Ensure monthly attendance sheets are completed correctly and invoice Alternative payment
programs (APP).
• Reconcile APP invoices with payments received and resolve discrepancies.
• Maintain correspondence for all Alternative Payment Program (APP) participants.
• Interface with families and funders to discuss outstanding receivables and account
discrepancies.
• Maintain correspondence with collection agency.
• Reconcile deposits with postings of A/R.
• Code, post all other accounts receivable related items.
• Complete childcare verification requests and year-end childcare payments made by families.
• Maintain Accounts Receivable files and records.
• Correspond with Site Directors regularly to review accounts.
• Interface with Family Services team to terminate families with delinquent fees.
• Conduct Accounts Receivables Training for New Staff.
• Maintain agency and site asset inventory for assigned locations by following SJB’s
• Asset Inventory policies and procedures including annual physical inventory.

• Work with other departments to ensure proper items are ordered in accordance with their specifications following SJB’s Procurement policies and procedures, including but not limited to, creation of purchase orders and tracking of goods and services.
• Set up new vendors, complete/process credit applications, and ensure organization has proper documentation prior to check issuance.
• Assist in the completion of monthly attendance reports.
• Prepare data and reports for annual external audit.
• Assist in completing various reports to funding agencies, including but not limited to, Child and Adult Care Food program (CACFP), California Department of Education (CDE), California Department of Social Services (CDSS), Santa Clara County Office of Education and First 5.
• Assist in reconciliation of bank accounts and credit cards.
• Assist in the collection of annual meal benefits forms.
• Assist with the preparation of annual operating budget.
• File finance documents, as needed.
• Other duties as assigned by the Accounting Manager or Chief Financial Officer.

Health and Safety:
• Ensure the health and welfare of children and staff is maintained at all times.
• Mandated to report suspected child abuse.
• Report safety hazards and injuries immediately and ensure proper paperwork is completed in a timely manner.

Skills and Abilities:
• Organized, creative, independent, self-motivated, enthusiastic, dependable, detail-oriented, flexible in scheduling based and prioritization, and driven by excellence.
• Must possess exceptional communication skills to present facts and recommendations effectively in oral and written form, including accurate grammar and business correspondence knowledge.
• Strong interpersonal skills to establish and maintain effective business relationships; demonstrated ability to communicate in situations requiring tact and poise; skilled in confidentiality and discretion.
• Thorough knowledge of office administration including efficient filing systems, office machines and equipment, and computer software such as Word, Excel, Publisher, Outlook (email & calendar).
• General Accounting software knowledge.
• Skilled in customer service and employee relations.
• Regularly exhibits the ability to solve problems and drive issues to closure with appropriate supervision.
• Must present a neat, professional appearance.
• Ability to adjust tasks and focus with composure, and in accordance with changing deadlines and priorities.
• Belief in working as a professional, cohesive team member.
• Ability to define and solve practical problems and deal with a variety of concrete variables.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Education and Experience:
• Must be at least 18 years of age.
• Minimum 1-2 years related experience. Bachelor’s Degree in Accounting or related field preferred.
• Working knowledge of MIP Fund Accounting preferred.
• Must be in good health as verified by a current health screening, including a test for Tuberculosis performed under the supervision of a physician not more than one year prior to employment.
• Proof of up-to-date immunization records to include but not limited to Measles, Pertussis, Tuberculosis (every 4 years) and Influenza (annually).
• Must be able to pass a fingerprint clearance, criminal record, FBI and DOJ clearance and child abuse index check prior to employment.
• Must possess California Driver’s License and meet minimum insurance requirements for personal vehicle and have a driving record which meets the standards set forth in Administrative Regulation 4532 and 4533. If current auto insurance has a “Business Use Exclusion” it will need to be removed from your policy.
• Completion of Mandated Reporter Training as per Assembly Bill 1207. Must be completed every 2 years.
•

Bilingual/Biliterate

a plus.

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