Accounting Specialist - Accounts Receivable

Cape Fear Academy is a learning community committed to discovering and developing individual potential, preparing each student for success in college and life.

Located in Wilmington, NC, Cape Fear Academy is southeastern North Carolina’s premier PK3-12 independent school. A learning community of 800 + students and 156 faculty and staff members, CFA is guided by its mission of discovering and developing individual potential. To accomplish this goal, CFA offers students an impressive array of opportunities in academics, the visual and performing arts, and athletics. Our 47-acre campus has state-of-the-art facilities that provide a rich and inspiring physical environment for students to explore and develop their passions. More important, CFA boasts a committed faculty and staff who live the school’s mission in their daily interactions with students.

Teachers at Cape Fear Academy deliver high quality instruction that emphasizes critical thinking, written and oral communication, and collaboration in a technology-rich environment. CFA’s academic curriculum establishes clear, coordinated goals for each course and grade level while still allowing teachers the freedom to be creative and innovative in their instructional choices. Academic departments foster collaborative decisions about curriculum, materials, and departmental goals. This high level of collegiality as well as support for continuous professional development make CFA an ideal place to grow professionally.

All members of the CFA community are familiar with and expected to uphold and foster the core values of respect, integrity, resilience, and accountability. These core values are the cornerstone of school-wide commitment to developing leadership skills in our students, preparing them for success in college and life.

Accounting Specialist – Accounts Receivable; Full-Time; In Person; Benefits Eligible

Scope of Role: The Accounting Specialist performs professional and administrative duties related to accounts receivable for Cape Fear Academy to include accounts receivable, cash fund management, and billing charges. In addition, this individual processes and coordinates enrollment contracts, tuition payments, and incidental charges. Duties are performed in a professional manner consistent with the mission, vision, and values of the school. This position plays a key role in providing a high level of service and communication to CFA parents, faculty, and staff. This position operates with a high degree of independence, and inter-dependence. This position reports to the Controller.

Major Responsibilities:

1. Accounts Receivable – Manage all student accounts and process payments received for tuition and incidental charges, Tuition Refund Plan (TRP) insurance, assessment fees, financial aid, scholarships and waivers, prepaid tuition and bank deposits. Update, maintain and process faculty tuition and incidental charges for payroll.
2. Prepare Student Enrollment Contracts and monitor the return of the tuition contracts, deposits, payment plans and charges. Process any deferred charges from Feb. – June. Reconcile information between Online Enrollment and Student Billing. Reconcile deposits paid and any tuition payments in the Account Receivable module. 
3. TRP Insurance-calculate and process claims for withdrawn students and update mid-year student admits.
4. Assessment Spreadsheet - Monitor and maintain fee schedule for enrollment contracts used to track students and families over a three to five-year period.
5. Conduct month end closings on a timely basis – Run reports for charges and payments to be reconciled. Enter all payments and deductions into VeraCross. Balance and reconcile data to student accounts for billing and general ledger at the close of      month end.
6. Special pay – Maintain, monitor, email or call for collections on all “special pay” students. Keep updated on past due payments from previous years.
7. Maintain the timing of any student account corrections needed.
8. Process and maintain charges on a monthly basis and reconcile student accounts. Set up and maintain yearly google spreadsheets for all incidental charges to be posted and billed to parents. (ASP, Playground Club, Skills, Textbooks, Online Courses, Tech meals, AP Exams, Netbook insurance, and any new charges)
9. Prepare, maintain and reconcile all billing and collections for current and next year billing items in Veracross system. 
10. Statements - Update and reconcile monthly statements. Send broadcast emails to parents regarding statements and balances due.  
11. Customer Service -Assist parents with auto pay and payment setup in VeraCross. Assist parents with billing questions. 
12. Auto Pay – manage auto pay schedule and drafts in VeraCross.
13. Assist Alumni/Parent Association and Drama Department and Academic Divisions to reconcile money bags and deposits for concessions, gates, and ticket sales and events.
14. Mail - process and deliver mail to facility lounges.
15. Maintain postage machine. Assist faculty and staff on use of equipment.   
16. Assist Auditors with cash receipts and student account reconciling. Print contracts, reports, deposits and any information requested as needed for audits.
17. Backup and assist the Controller on various accounting duties such as credit card payments, check deposits for ACE, summer school, and alumni payments, refunds, and reconciliation of accounts. Process any in house credit card payments. Process any manual payments for the Other Programs/Auxiliary module. 
18. Monitor Auxiliary modules for billing items and credits to apply. Work with Auxiliary Director on accounting needs.
19. Proactively seek advice from VeraCross on issues with charges or credits.
20. Independently respond and work with VeraCross in a timely manner on cases to achieve accurate student account balances and reporting. 
21. Performs other projects and duties as assigned or required to maintain accurate records for the position.

Knowledge, Skills and Abilities:

• Possess strong communication, math, and organizational skills.
• Possess excellent customer service and problem solving skills.
• Ability to maintain a high degree of confidentiality in all aspects of the job.
• Excellent computer and keyboarding skills.
• Ability to manage multiple tasks effectively and meet deadlines.
• Proficient in Microsoft Office Products, particularly Excel.
• Requires a high degree of accuracy and attention to detail.
• Strong time management skills.
• Ability to self-start and problem solve effectively and efficiently.
• Strong critical thinking skills.
• Experience with VeraCross program a plus, but not required.
• Ability to meet multiple deadlines on a regular basis.

Education:  Associate’s degree required in Accounting or related field. Bachelor’s Degree is preferred.

Experience: Minimum of three years of experience performing general accounting duties such as accounts payable & receivables, reconciliation, and general ledger. General office management and administrative experience is desired. Must be proficient in using accounting systems.

Equivalency:

Directly related experience or a combination of directly related education and experience may be considered in place of the above requirements.

Physical Requirements/Working Environment:

· Must be able to efficiently use a computer, phone, copier and other essential office equipment.

· Must be able to sit or stand at a workstation with a computer for extended periods.

· Must be able to communicate effectively and efficiently on the phone, zoom and other electronic communications.

· Must have vision abilities commensurate with role and ability to distinguish colors.

· Occasional travel required for seminars, conferences, and other training.

· Ability to handle stressful situations in a calm and objective manner.

Salary and Benefits:  We offer competitive compensation and a robust selection of benefits, including heavily subsidized Health Insurance for employees, employer paid Life and Long-Term Disability insurance, as well as a full complement of optional group insurance plans like Dental, Vision, Flexible Spending Accounts, Voluntary Life, Critical Illness, Accident and Hospital Insurance for employees and families. We offer a healthy schedule of annual Holidays and vacation time and we support retirement contributions with a 6% match after one year of service.

Starting Date: As soon as possible.

To apply:

Please visit our website and click on “Apply Here” 

https://www.capefearacademy.org/about/employment

Or use the link below:

https://recruiting.paylocity.com/recruiting/jobs/All/bad901c1-f066-460d-90a1-32df81fba70b/Cape-Fear-Academy