Accounting Specialist - Materials Management

Accounting Specialist - Materials Management

Hiring Department: Materials Management

Hiring Unit: University of Illinois Hospital & Health Sciences System (UI Health)

Location: Chicago, IL USA

Requisition ID: 1018164

Posting Close Date: 6/21/2024

Position Number: CE5333,CE5334

About the University of Illinois Hospital & Health Sciences System (UI Health)

The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois at Chicago (UIC), UI Health comprises a clinical enterprise that includes a 495-bed tertiary care hospital, 22 outpatient clinics, and 13 Mile Square Health Center facilities, which are Federally Qualified Health Centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity.

This is a full-time and benefits eligible position. UI Health offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits

UI Health is seeking an Accounting Specialist to join our Materials Management team. The primary function of this position is to post payments and adjustments accurately and effectively to the hospital account payable system. This employee must review invoices and statements verify information, ensure that funds are available, and if questionable, resolve with the submitting unit, apply and correct any discrepancies made on the accounts payable system. The employee will need to determine the accounts involved, code transactions, and process material for application into the Banner system. This employee will also research and prepare stop payments, prepare or assist in preparing financial statements or report and reconcile reports as necessary.

He/she must show flexibility. The duties may include maintaining or posting records in hard copy or automated system; screening, reviewing, verifying, and correcting errors, computation, and balances. The duties may involve the use of electronic office equipment.

Duties & Responsibilities:

* Post payments and adjustments to the hospital account payable system per procedures and guidelines established by University policy and by the department. This utilizes several different financial applications within the department.* Reviews invoices and statements verifying information ensuring funds are available and if questionable, resolving with submitting unit, determining accounts involved in coding transactions, and processing material for application in the accounting system.* Performs difficult coding where judgment, is based on advanced knowledge.* Post financial information to journals, registers ledgers, and other related records; make adjustments prepare trail balances, and reconcile accounts.* Audits ledgers* Researches and prepares to stop payments.* Composes correspondences to Medical Center vendors requiring a thorough understanding of departmental procedures and practices.* Obtain a thorough understanding of Materials Management information systems.* Must ensure that all batch entries are in balance.* Make cash application determinations where advanced knowledge must be applied* Checks for errors in documents where discrepancies require complex corrections and adjustments of documents.* Interprets policies, procedures, administrative bulletins, code listing, and other publications regarding cash operations* Develops, recommends, and interprets operating policies relative to the unit* Assists in the development of budgets and budget projections by assembling and presenting data* Explains operating policies to fiscal officers and support staff* Other duties as assigned.

Minimum Qualifications Required:

1. High School diploma or equivalent

2. Any one or combination totaling two (2) years (24 months) from the categories below:

A. course work in accounting, as measured by the following conversion table or its proportional equivalent:

* 9 semester hours equals two (2) years (24 months)

B. course work in any discipline as measured by the following conversion table or its proportional equivalent:

* 30 semester hours equals one (1) year (12 months)* Associate's Degree (60 semester hours) equals eighteen (18) months* 90 semester hours equals two (2) years (24 months)

C. work experience in bookkeeping, office support, or closely related experience.

3. Two (2) years (24 months) work experience in bookkeeping, office support, or closely related experience.

Preferred Qualifications:

* Knowledge of commonly used personal computing hardware and software packages (e.g. Word, Excel, Access)* Knowledge of bookkeeping practices and principles* Ability to compile complex financial records and prepare financial reports or statements* Ability to make computations with speed and accuracy.* Ability to work independently and exercise judgment.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation
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