Accounting Specialist (Payroll & AP)

Overview: 

The Accounts Payable & Payroll Specialist is responsible for ensuring accurate and timely processing of payroll and accounts payable functions across multiple entities. This role supports financial operations by maintaining precise records, verifying data integrity, and delivering exceptional service to employees and vendors. The ideal candidate is detail-oriented, organized, and experienced in both AP and payroll systems, including Paylocity and Dynamics. This role reports to the Corporate Controller. 

Responsibilities & Duties:

• Process accurate and timely payroll for all employees
• Enter and verify promotions, transfers, and terminations in Paylocity and Dynamics
• Review account balances, deductions, and earnings for accuracy
• Identify and resolve payroll discrepancies or errors
• Audit and validate employee timesheets
• Enter payroll data and maintain compliance with company policies
• Manage direct deposit setup and pre-note processing
• Process wage garnishments and maintain required documentation
• Maintain payroll records, including salaries, bank info, and tax forms
• Manage accounts payable for multiple entities and vendors
• Process invoices, verify approvals, and prepare payments
• Reconcile accounts and review purchase orders, pricing, and terms for accuracy

 Minimum Requirements:

• Associate’s degree in accounting, Finance, Business Administration, or a related field required.
• Bachelor’s degree preferred and may be substituted for additional experience.
• Experience in payroll processing and accounts payable functions.
• Proficiency with Paylocity and Microsoft Dynamics preferred 
• Strong understanding of payroll regulations, wage garnishments, and compliance requirements.
• Excellent attention to detail and ability to manage high-volume transactions.
• Strong communication and vendor relationship management skills.
• Ability to maintain confidentiality and handle sensitive information with discretion 

Work Requirements/Condition

• Office-based role within a manufacturing environment
• May require extended standing, bending, reaching, and repetitive hand motions
• Frequent use of hands for computer work, equipment, and tool
• Ability to lift 25 lbs. independently 
• PPE and company-issued smock/ESD garments required in designated areas