Accounting Supervisor

Description

This position supports daily accounting functions, including accounts payable, accounts receivable, payroll, fleet/asset management, and general ledger activities. The supervisor coordinates invoice approvals, reconciles discrepancies with vendors, and ensures compliance with various financial regulations, including GASB standards. Strict guidelines, time sensitive deadlines, heavy workloads, and a required high level of accuracy contribute to the complexity of the position. This position is designated as essential during emergency or disaster situations.

Essential Job Functions

• Supports daily accounting operations, including accounts payable, accounts receivable, payroll, fleet and asset, and general ledger functions. 
• Reconciles the credit cards and bank accounts daily, monitoring any fraudulent activities.  
• Ensures invoices are approved properly, reconciles invoices with purchase orders, and ensures all necessary approvals before payment submission. 
• Reconciles loan draw-down requisitions. 
• Resolves any invoice discrepancies/outstanding balances with vendors. 
• Posts all revenue to the accounting ledgers ensuring all postings are accurate and up to date. 
• Processes accounts receivable from all departments. 
• Supports, trains, and mentors staff within the accounting team, ensuring high performance and professional development. 
• Prepares daily bank deposits as required by statute. 
• Manages vendor records by maintaining current information and adding new vendors to the financial software; reviews vendors and inactivates unused or duplicate vendors annually. 
• Serves as the primary liaison with the financial software vendor; serves as liaison to all departments and staff when questions arise the financial software system applications. 
• Provides finance software training to new hires and existing employees on a routine basis. 
• Manages compliance with all GASB requirements including GASB 87, GASB 96, and GASB 101 reporting requirements, ensuring accurate accounting for leases, subscription-based information technology arrangements, and benefits for the annual audit. 
• Evaluates and enforces finance policies and procedures, updating annually as needed. 
• Performs work during emergency or disaster situations upon request and as assigned by management. 
• Posts and maintains the Delinquent Taxpayer list monthly.  
• Supports the preparation of financial and special reports, statistics, and other data to assist in making decisions, and required financial and statistical reports.  

General

• Assists with preparation of the budget and correlating budget manual, as assigned. 
• Assists with the annual independent audit, as assigned. 
• Assists with the Annual Comprehensive Financial Report (ACFR), as assigned.  
• Assists in managing the development and implementation of department goals, objectives, and priorities. 
• Assists Finance Department employees in departmental matters, as needed.  
• Regularly demonstrates the Town’s core values of respect, engagement, supportive work environment, communication, and service excellence; Leads others to do the same. 
• Other duties as assigned. 

Requirements

• Bachelor’s degree with coursework in Accounting, Finance, Business Administration, or related field and considerable (3-5) years of experience in accounting or finance, preferably in governmental accounting or finance, or an equivalent combination of education and experience. 
• Supervisory experience preferred. 
• Possession of an appropriate driver’s license valid in the State of North Carolina. 
• NC Certified Local Government Finance Officer Certification within 5 years of appointment (if not already certified).

Knowledge, Skills, and Abilities

• Comprehensive knowledge of general laws and administrative policies governing financial practices and procedures. 
• Comprehensive knowledge of the principles and practices of accounting and budgeting in government. 
• Comprehensive knowledge of payroll and time and attendance software, guidelines and procedures, and general laws and regulations. 
• Ability to prepare informative financial reports. 
• Ability to plan, organize, delegate, support, and evaluate the work of subordinate employees. 
• Ability to work within tight deadlines, prioritize, and manage responsibilities. 
• Ability to apply servant leadership principles and the Town’s core values in the performance of duties. 
• Ability to perform work during emergency or disaster situations upon request and as assigned by management. 
• Ability to establish and maintain effective working relationships  

Physical Requirements

This work requires the occasional exertion of up to 10 pounds of force; work frequently requires speaking or hearing, sitting, using hands to finger, handle or feel, and repetitive motions and occasionally requires standing, walking, pushing or pulling, stooping, kneeling, or crouching, reaching with hands and arms, and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating motor vehicles or equipment and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic). 

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.  The Town is interested in hiring qualified candidates who are eligible to work in the United States. However, we are not able to sponsor visas.