Accounting Support Specialist, Grants & Capital Programs

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The ACAA’s Accounting Support Specialist, Grants & Capital Programs, supports the Treasury team by assisting with capital funding, grant tracking, and financial reporting activities. The role is responsible for maintaining accurate financial records, preparing journal entries, and supporting the coordination of capital planning programs, including federal, state, and local grants, the Passenger Facility Charge (PFC) program, and multi-year capital planning efforts for both Pittsburgh International Airport and Allegheny County Airport.

Here is how the Accounting Support Specialist, Grants & Capital Programs will help: 

• Assist in the preparation, updating, and reconciliation of capital funding, bond, and grant schedules.
• Support the tracking of capital project expenditures, funding sources, and related documentation and reporting.
• Contribute to meeting coordination, process documentation, and workflow improvements within the Treasury division.
• Prepare journal entries for capital and grant funding transactions resulting from administrative actions.
• Perform daily cash reconciliations for Treasury accounts and assist with monthly investment and cash flow reviews.
• Provide inputs for the monthly Treasury leadership deck, including cash positions, funding updates, and financial summaries.
• Provide administrative support for online banking transactions, investment documentation, and financial record-keeping.
• Collect and organize financial documents for year-end audits, state and federal reporting, and grant compliance.
• Maintain electronic files related to capital finance, Treasury operations, contracts, grants, and financial records.
• Assist in preparing reports, summaries, schedules, and supporting materials for both internal and external stakeholders.
• Performs other related tasks as assigned or required.

The successful candidate for the role of Accounting Support Specialist, Grants & Capital Programs will demonstrate the following key competencies needed in our culture:

• Communication - Proactively conveys a clear, convincing, and timely message; Communicates effectively using two-way communication through strong verbal, written, and listening skills
• Strategic Thinking - Thinks “big picture”; Forward thinking and adept at seeing future outcomes and results; Commits to a course of action to accomplish individual, team, and organizational goals
• Team Builder - Recognizes the value of teamwork and being an effective contributor to the team that drives desired results
• Customer Centricity - Aware of customer needs and the prioritization of our customers both internal and external; Makes decisions with customer in mind; Builds strong customer relationships

Qualifications

The following requirements list the minimum education/training/experience required to qualify for this job. An equivalent combination of education and/or experience may be accepted.

Requirements to apply for the role of Accounting Support Specialist, Grants & Capital Programs are:

• Bachelor’s degree in finance, Economics, Accounting, or a similar discipline.
• 5-7 years’ related experience in finance. Preferred experience in municipal finance.

• Coursework or certifications in governmental accounting, public finance, or grants management are a plus.
• Possess, or obtain prior to employment, a valid driver’s license. Note: license must be maintained throughout employment.

We also expect that candidates will demonstrate the following knowledge, skills, and abilities in most cases: 

• Understanding journal entries, reconciliations, and financial reporting.
• Familiarity with capital projects, grants, or government funding processes is a plus.
• Understanding documentation requirements for audits and regulatory reporting.
• Knowledge of audit practices is relevant to public agencies and enterprise funds.
• Experience with enterprise systems such as Workday, JD Edwards (JDE), or similar platforms used for capital projects and grant management.
• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Clear written and verbal communication skills for reporting and cross-functional collaboration.
• Ability to interpret financial data, identify discrepancies, and support reconciliations.
• Ability to focus on accuracy in financial entries, schedules, and documentation.

Don’t meet every requirement?

Studies have shown that women and people of color are less likely to apply to jobs if they don’t meet every single qualification. As a Smarter Airport, we recognize that talent is not always related job history and skills come from valuable experiences that aren’t always shown on a resume. If you are excited to make a positive change for our region, but your experience doesn’t align perfectly, we encourage you to apply. You may be the right candidate for our organization, whether it be this role or another.

Caring For Our Crew

At ACAA, we’ve got you covered. That applies to how we equip, empower, and enable our people to do their jobs. It also applies to our benefits, which are broader and more valuable than what many other employers offer:

• We offer two plan options for healthcare coverage from high-quality insurance carriers, as well as an ACAA-funded Health Reimbursement Account (HRA) that will help offset the cost of many medical expenses.

• ACAA employees pay almost $1,200 less per year in healthcare payroll contributions than the average employee in other companies, according to market surveys.
• When HRA funding is included, the health-plan deductibles paid by ACAA employees are about $1,200 lower on average than the costs paid by employees of other companies.
• ACAA does not require that employees meet a separate deductible for pharmacy expenses before prescription-drug coverage kicks in.
• ACAA’s dental plans (included with healthcare coverage) offer an option covering children’s orthodontia.
• Employees also can take advantage of a Flexible Spending Account (FSA) to help pay for health care and dependent care expenses on a pre-tax basis.
• All eligible full-time ACAA employees participate in the Allegheny County Employees Pension Plan, a defined-benefit plan that vests after 10 years of service.
• Employees also may participate in a Deferred Compensation Plan, which allows them to contribute part of their pay on a pre-tax basis into long-term retirement investments.
• A robust Employee Assistance Program (including access to free counselling sessions, financial guidance, and care coordination), life insurance options, a wellness program, and eligibility for the Public Service Loan Forgiveness program round out ACAA’s exemplary benefits.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.  The employee frequently is required to reach with hands and arms.  The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, and depth perception.  Must be able to understand and speak clearly in English.

CONDITIONS:

The noise level in the work environment is usually quiet.  Subject to remain on duty beyond normal hours or be recalled to duty up to 24 hours per day, seven days a week during emergency situations or other extensive periods.

MEDICAL EXAMINATION

Employment is contingent upon the results of a post-offer (initial employment or promotion) physical examination performed by the Authority’s examining physician.

DRUG TESTING

Employment is contingent upon the results of a post-offer (initial employment or promotion) drug screening.  Continued employment may be subject to drug and alcohol testing conducted without advance notice and without individualized suspicion.

PRE-EMPLOYMENT BACKGROUND INVESTIGATION

Must pass a thorough investigation, consisting of a criminal history check (including but not limited to the requirements of CFR 1542.209 and 1542.3), verification of prior employment and performance, reference and credentials checks.

About Allegheny County Airport Authority

Allegheny County Airport Authority, which manages Pittsburgh International Airport (PIT) and Allegheny County Airport (AGC), is committed to transforming Pittsburgh’s airports to reflect and serve the community, inspire the industry, and advance the region’s role as a world leader.

Pittsburgh International Airport serves nearly 10 million passengers annually on 17 carriers and was named by Fast Company magazine as One of the Most Innovative Companies in the World as well as a finalist in its World Changing Ideas awards, both in 2020. PIT’s first-of-its-kind microgrid – which completely powers the airport campus through natural gas and solar energy – has won numerous awards for resiliency and sustainability.

PIT recently opened a new, modernized pre-security terminal and Terminal Garage, designed for and by the people of the Pittsburgh region. This new airport represents more than a decade of planning, preparation and work from the ACAA team. It serves as the region’s front door to the world, connecting the world to Pittsburgh and Pittsburgh to the world.

ACAA is an equal-opportunity workplace. We will consider all qualified applicants for employment without regard to race, color, religion, age, sex, disability, and veteran status.