Accounting Technician

Full-Time/Non-exempt/40 hours a week, Monday-Friday incorporation occasional evenings and weekends as needed. The Museum is an EOE.

The Accounting Technician is responsible for performing routine and intermediate-level accounting functions including accounts payable, banking transactions, cash controls, reconciliations, and payroll processing support. This role supports the accuracy and integrity of financial records and operates within established accounting procedures and internal controls. This is a mid-level technical role. The position requires solid accounting fundamentals, consistency, and attention to detail, but does not require independent policy interpretation or advanced accounting judgment. This position reports to the Director of Finance. 

TASKS AND RESPONSIBILITIES 

Accounts Payable

• Review invoices for accuracy, coding, and required approvals
• Enter invoices into the accounting system
• Prepare check runs, ACH, and wire payments under established procedures
• Maintain vendor records and ensure W-9 compliance
• Assist with annual 1099 preparation

Banking & Reconciliations

• Process deposits using remote deposit capture
• Monitor daily bank activity and ensure transactions are recorded in the general ledger
• Prepare monthly bank reconciliations and assigned balance sheet reconciliations
• Report discrepancies to Finance management

Cash Handling

• Perform daily cash drawer procedures
• Reconcile petty cash
• Prepare and process weekly deposits
• Maintain required cash documentation

General Ledger

• Prepare and post routine journal entries
• Maintain supporting documentation
• Follow established accounting and internal control procedures

Payroll Support

• Assist HR with biweekly payroll processing
• Record payroll and benefit-related journal entries

Compliance & Recordkeeping

• Maintain orderly and complete financial records
• Assist with audit preparation and documentation requests
• Other duties as assigned

• 2–4 years of experience in an accounting clerk or accounting technician role
• Experience with accounts payable, bank reconciliations, cash handling, and journal entries
• Basic to intermediate Excel skills
• Basic familiarity with enterprise accounting and payroll systems
• Working knowledge of GAAP fundamentals
• Strong attention to detail and organizational skills

Preferred Qualifications

• Experience in nonprofit or public-sector accounting
• Experience assisting with audits
• Familiarity with remote deposit capture and enterprise banking systems

BENEFITS

• Fully paid employee medical, dental, vision, and life insurance
• A 3% employer 401(k) contribution after one year of employment, with quarterly entry dates
• Paid vacation accrual at a rate of 3.08 hours per pay period (80 hours annually)
• Paid sick leave accrual at a rate of 4.62 hours per pay period (120 hours annually)
• Four complimentary art classes per year
• A 20% discount in the Museum Shop and a 10% discount in the Café