Accounts and Purchasing Specialist

The Accounts Receivable / Accounts Payable / Purchasing Specialist is responsible for managing vendor purchasing, processing accounts payable, and ensuring accurate and timely customer invoicing. This role plays a critical part in maintaining cash flow, supporting project execution, and ensuring financial accuracy across customer orders and vendor relationships. The ideal candidate is highly organized, detail-oriented, and comfortable working across multiple financial and operational functions.

Key Responsibilities

Purchasing & Vendor Management

• Manage all vendor purchasing related to customer orders and projects

• Create and submit purchase orders based on sales orders, project requirements, and inventory needs

• Coordinate with vendors to confirm pricing, availability, lead times, and delivery schedules

• Track purchase orders and follow up on backorders, delays, or discrepancies

• Maintain accurate vendor records, pricing agreements, and purchasing documentation

• Work closely with sales, project management, and warehouse teams to ensure correct materials are ordered and delivered on time

Accounts Payable

• Input and process all accounts payable bills accurately and in a timely manner

• Match vendor invoices to purchase orders and receiving documentation

• Reconcile discrepancies between invoices, purchase orders, and received goods

• Schedule payments in accordance with vendor terms and company cash flow policies

• Maintain organized records of all payable transactions and supporting documentation

Accounts Receivable & Invoicing

• Generate and issue customer invoices based on completed orders, milestones, or contractual terms

• Ensure invoices are accurate, properly documented, and sent in a timely manner

• Coordinate with sales and project teams to verify billing details and change orders

• Track invoice status and assist with collections as needed

• Respond to customer billing inquiries and resolve invoicing discrepancies

Qualifications

• 3+ years of experience in accounts payable, accounts receivable, and/or purchasing

• Strong attention to detail and high level of accuracy

• Experience with accounting software and ERP systems, preferable NetSuite

• Proficient in Microsoft Excel and other Microsoft Office applications

• Strong organizational and time-management skills

• Ability to manage multiple priorities and deadlines

• Effective written and verbal communication skills

• Experience in AV integration, or project-based environments preferred but not mandatory

• Understanding of sales orders, purchase orders, and job costing

• Experience working with vendors and negotiating basic purchasing terms

Work Environment & Expectations

• Office-based role with frequent collaboration across departments

About AnuVision Technologies
AnuVision Technologies is a Native American, woman-owned small business specializing in Audio Visual, Integration, and Technology services. Our team has over 25 years of combined experience in the evolving field of professional technology and AV integration and services. Our mission is to bring our passion and experience to deliver exceptional customer service, innovative solutions and evolving connections between professionals and technology in the modern workplace and classroom environments.
At AnuVision Technologies we work hand in hand with our clients to identify their goals and provide a solution appropriate for their applications. We utilize skilled expertise and previous experience to analyze cost savings opportunities to help reduce expenditures on unnecessary equipment or features and collaborate with a network of quality manufacturers to provide comprehensive, reliable solutions for our customers. Our ongoing commitment to customer service has resulted in long-term relationships with Fortune 50 companies and government entities alike. AnuVision Technologies is an Equal Opportunity Employer.
Benefits: 

• 2 weeks of paid time off (PTO) annually.
• Full medical healthcare insurance coverage for employees.
• Optional add-on benefits for vision and dental coverage.
• 401(k) match program after one year of employment.

Join our team and play a crucial role in delivering innovative audiovisual solutions to our diverse customer base!