Accounts Manager

**This is an on-site position in Billings, Montana**

AVA Law Group is hiring an Accounts Manager to lead the development of our Accounts Department. This is a high-impact role responsible for shaping departmental processes, hiring future team members, and managing the firm’s disbursement workflows from start to finish. The Accounts Manager will work closely with the CFO and legal teams to ensure a timely, compliant, and positive experience for clients during the post-settlement phase.

KEY RESPONSIBILITIES:

• Develop and implement internal processes for the Accounts Department.
• Oversee and support the Disbursement Specialist, ensuring disbursements are accurate, timely, and compliant.
• Coordinate with legal teams to confirm all necessary documentation—liens, loans, bankruptcies, and authorization paperwork—is obtained before client disbursements.
• Ensure a smooth and positive client experience at the point of settlement.
• Maintain accurate financial records in QuickBooks and update case file systems accordingly.
• Manage and record co-counsel disbursements, including scheduling and tracking.
• Use Excel for data management, reporting, and reconciliation tasks.
• Collaborate with the CFO to align financial operations with overall firm objectives.
• Participate in the hiring and training of new team members as the department grows.

 This is not meant to be an all-inclusive list of duties and responsibilities for this position but constitutes a general definition of the position's scope and function. 

PHYSICAL REQUIREMENTS:

• Prolonged periods of sitting.
• Perform repetitive tasks such as typing and clicking. 
• Must be able to lift and move light items up to 20 pounds at times.
• Must be able to bend, reach, push, pull, lift, and sit.
• Must be willing to travel as needed.

The physical demands are representative of those that must be met to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• 5 plus years of experience in finance, accounting, legal administration, or related fields.
• Experience as a supervisor or manager, with demonstrated ability to lead and grow a team.
• Strong proficiency in QuickBooks and Excel.
• Experience using or managing data in legal case management systems is a plus.
• Excellent communication and interdepartmental collaboration skills.
• Experience building out a department or designing internal processes is a strong plus.
• Highly organized, proactive, and client-service oriented.

We are an equal opportunity employer and value diversity at all levels of the organization. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other legally protected status.