Accounts Payable

Position Summary

The Accounts Payable Associate oversees Accounts Payable Associates and functions including performing a range of accounting and clerical tasks related to the accounts payable function. This position will receive, process, and verify invoices, track and record purchase orders, and process payments. 

Duties & Responsibilities:

• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices
• Reconciles processed work by verifying entries and comparing system reports to balances
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports
• Pays vendors, verifies federal id numbers, schedules and prepare checks, resolves purchase orders, contracts, invoices, or payment discrepancies and documentation
• Ensures credit is received for outstanding memos
• Issues stop-payments or purchase order amendments
• Maintains accounting ledgers by verifying and posting account transactions
• Verifies vendor accounts by reconciling monthly statements and related transactions
• Maintains historical records by filing documents
• Verify if tax exempt certificates are needed
• Protects organization’s value by keeping information confidential
• Request and update W-9 information from vendors
• Process 1099s and 1096 forms in a timely manner

Qualifications & Skills:

• Detail oriented and strong organizational skills
• Strong time management skills
• Knowledge of basic accounting skills
• Vendor relationships
• PC proficiency
• Data entry skills
• General math skills
• Ability to work independently and prioritize tasks
• Ability to take on new projects as needed

Education & Experience:

• Bachelor’s degree preferred
• High School Diploma or equivalent required
• 3-5 years of accounts payable experience

License & Certification:

• Valid Driver’s License

Working Conditions:

Work is normally performed in an office environment. Moderate noise associated with an office environment is expected. 

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds
• Regular and predictable attendance is required

Travel Requirements:

• None or infrequent