Accounts Payable Clerk | DoubleTree by Hilton South Bend

Are you organized, detail-oriented, and someone who actually enjoys when everything balances? We may have the perfect opportunity for you!

The DoubleTree by Hilton South Bend is looking for a dependable and motivated Accounts Payable Clerk to join our Accounting team. Located in the heart of downtown South Bend, our full-service hotel offers a fast-paced environment where you'll work closely with hotel leadership, department managers, vendors, and our Accounting team.

 Why Join Our Team?

• Competitive Wages


• FREE Downtown Parking


• Employee Meal Program


• Hilton Team Member Travel Discounts – discounted hotel stays around the world!


• Full-Time Opportunity


• Professional hotel environment


• Opportunity to grow your accounting and hospitality experience

 What You'll Do

The Accounts Payable Clerk is responsible for processing invoices and authorized payments to hotel vendors while ensuring accuracy, proper approvals, and compliance with hotel procedures. You'll also assist with reconciliations, month-end processes, vendor accounts, and other Accounting functions.

Key Responsibilities:

• Process and accurately code vendor invoices for payment


• Match invoices to purchase orders and supporting documentation


• Ensure invoices have appropriate Department Head and management approvals


• Prepare weekly checks and supporting documentation for approval


• Maintain organized AP files, check registers, and payment records


• Create and maintain vendor accounts and required tax documentation


• Reconcile monthly vendor statements and resolve discrepancies


• Respond professionally to vendor payment questions and inquiries


• Monitor payment deadlines to help avoid late fees and take advantage of available payment terms


• Audit Accounts Payable aging each month


• Assist with monthly accruals and month-end/year-end closing procedures


• Reconcile Food & Beverage receiving documentation to the general ledger


• Assist with journal entries and account reconciliations


• Review payment requests, expense reports, employee advances, and petty cash documentation


• Maintain confidentiality of hotel and financial information


• Assist the Controller and Accounting team with additional projects and responsibilities as needed

 What We're Looking For

• High school diploma or equivalent required; college coursework or degree in Accounting preferred


• Two years of accounting experience preferred


• Previous Accounts Payable experience is a plus


• Strong attention to detail and accuracy


• Comfortable working with numbers and resolving discrepancies


• Strong organizational and follow-up skills


• Ability to prioritize responsibilities and meet deadlines


• Computer proficiency and ability to learn hotel/accounting systems


• Professional written and verbal communication skills


• Ability to maintain confidentiality


• Ability to work independently with minimal supervision while also being a team player


• Hospitality or guest service experience is a plus

Work Environment & Physical Requirements

This position is primarily sedentary and requires extended periods working at a computer. The position may occasionally require lifting, carrying, pushing, or pulling items weighing up to 25 pounds.

 Join the DoubleTree Team!

If you're someone who loves details, stays organized, follows through, and takes pride in getting the numbers right, we'd love to hear from you.

Apply today and bring your accounting skills to our DoubleTree by Hilton South Bend team!

DoubleTree South Bend Downtown is an Equal Opportunity Employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender