Accounts Payable Accountant

The Accounts Payable Accountant is responsible for managing accounts payable activities and supporting other accounting functions within the Finance Department. This position oversees the processing and monitoring of recurring and automatic payments, including credit card transactions, insurance, utilities, and other online invoices. The Accounts Payable Accountant also records completed payroll in the accounting system, assists with monthly bank and credit card reconciliations, and provides support for internal and external audits.

Key Responsibilities

1. Vendor Bill and Automatic Payment Processing

• Manage invoices and expenses paid automatically or online, including credit card transactions, insurance, utilities, and other recurring payments.


• Enter vendor invoices into the accounting system accurately and timely.


• Confirm appropriate account and program allocations and adherence to organizational policies.


• Ensure automatically paid expenses are properly recorded in the accounting system with appropriate supporting documentation.


• Monitor bank activity to identify automatic and electronic payments and ensure the related transactions are recorded accurately.

2. Payroll Accounting

• Enter completed payroll into the accounting system on a biweekly basis after payroll has been processed and finalized by Human Resources.


• Review payroll accounting information for accuracy before posting.


• Confirm appropriate account and program allocations and adherence to organizational policies.


• Maintain supporting documentation for payroll entries and assist with resolving accounting discrepancies related to payroll.

3. Bank and Credit Card Reconciliations

• Assist with monthly bank account reconciliations.


• Assist with monthly credit card reconciliations.


• Research and help resolve discrepancies identified during the reconciliation process.

4. Audit Support

• Assist with internal and external audits.


• Gather invoices, payment records, payroll documentation, reconciliations, and other supporting documentation requested for audit purposes.


• Assist with responding to auditor requests and researching transactions as needed.

5. Assistance to Finance Director

• Assist the Finance Director with expense reports and other financial reporting needs.


• Assist with researching accounting discrepancies and maintaining accurate financial records.


• Provide additional accounting support as needed to help maintain timely and accurate financial information.

7. Compliance and Recordkeeping

• Maintain accurate records and supporting documentation for financial transactions.


• Ensure transactions are processed in accordance with organizational accounting policies and procedures.


• Maintain organized accounting records to support reconciliations, reporting, and audits.