Accounts Payable Administrator

Job Function:

The Accounts Payable Admin will be responsible for managing company billables and ensuring the accurate, timely processing of vendor invoices and payment requests. 

1.0 Job Duties

• Process vendor invoices and payment requests in accordance with company policies.


• Prepare and execute weekly payment


• Accurately review, code, and enter invoices into NetSuite.


• Match invoices to purchase orders and receiving documents.


• Review and reconcile invoice and payment discrepancies.


• Address and respond to vendor inquiries in a professional and timely manner.


• Maintain accurate and organized accounts payable records for compliance and audit purposes.


• Assist with month-end and year-end close by preparing accruals and ensuring all transactions are properly recorded.

2.0 Knowledge & Skills

• Strong problem-solving skills and ability to work both independently and as part of a team.


• Proficiency in Microsoft Office products, especially Excel (ERP/accounting software experience preferred).


• Knowledge of basic accounting principles and accounts payable processes.


• High degree of accuracy, attention to detail, and organizational skills.


• Strong written and verbal communication skills for effective vendor and internal communication.


• Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.

3.0 Education & Experience

• High School diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.


• 2–4 years of accounts payable or general accounting experience (manufacturing/distribution industry experience a plus).


• Experience with ERP/accounting systems preferred.