Accounts Payable Assistant

Position: Accounts Payable Assistant

Type: Full-time (Temporary position, in office Monday, Wednesday, Thursday, Friday - 24-30/hrs week)

Location: Bridgeport, CT

Pay: $27/hr+ Depending on Experience

About Waters Construction Company:

Founded in 1960 and headquartered in Bridgeport, CT, Waters Construction Company is a leading heavy civil and paving contractor serving Connecticut and New York. With over 140 employees and annual revenue exceeding $100 million, Waters specializes in highway, site work, bridges, and mass transit projects. The company’s culture is built on its core values: Safe, Smart, Positive, Respectful, and Adaptable, and it prides itself on connecting communities through quality infrastructure.

Overview:

The Accounts Payable Assistant will work alongside the accounting team with daily financial operations supporting large-scale construction projects. This position provides hands-on experience in managing vendor relationships, processing subcontractor payments, and supporting financial compliance in a fast-paced, multi-project environment.

Key Responsibilities:

Invoices

• Receive and Review: Organize invoices from vendors or suppliers received via mail and email.


• Mailed Invoices: Open and scan mailed invoices into the Invoice folder, then index into paperless.


• Email Invoices: Automatically upload invoices received via Outlook to Paperless using automated features.

Backup

• Identify Documents: Ensure backup/supporting documents are labeled by vendor name, PO#, Ticket#, Invoice#, and appropriate approver/Job ID.


• Attach Backup: Match and attach backup documents to invoices.


• Request Approvals: Request approvals from Project Engineers or Assigned Approvers.


• File Records: Maintain and file records of invoice approvals.

Vendor Statements

• Reconcile Statements: Regularly reconcile vendor invoice statements through Paperless or Sage 300 to ensure all invoices and payments are accounted for.


• Inform AP Manager: Notify the AP Manager of pending or past due invoices.


• Request Missing Invoices: Contact vendors via email or phone to request copies of missing invoices.


• Send ACH Applications: Distribute ACH applications to vendors and organize them in a specific folder for updates.

After Payments Tasks

• Assist AP Manager: Help the AP Manager with requesting check signatures, scanning, and mailing check payments.


• Index Payments: Index check payments into Sage Paperless.


• ACH: Send out ACH Payment details to vendors.

Partial Invoice Processing

• Partial Invoice Entry: Conduct partial invoice entry in Paperless, identifying vendor ID, invoice date, and amount in the unprocessed invoice folder. Send email requests for approval and coding.


• Track Charges: Assist the AP Manager in keeping track of monthly recurring charges.

General Tasks

• Answer Phone: Answer the main phone line and direct calls accordingly.


• Encourage Paperless Invoicing: Send requests to vendors via mail and email, encouraging them to switch to paperless invoicing. Ensure all vendors have the option to email their invoices instead of mailing them.

Qualifications & Skills:

• Degree in Accounting, Finance, or Business Administration preferred.


• Strong attention to detail and organizational skills


• Proficiency in Microsoft Excel and accounting software (experience with Sage or Viewpoint a plus)


• Excellent communication and teamwork abilities


• Interest in learning construction accounting and project-based financial systems

What You’ll Gain:

• Exposure to accounting processes in a $100M construction firm


• Hands-on experience working with subcontractors and vendors


• Mentorship from experienced accounting and project management professionals


• Opportunity to contribute to real projects and process improvements


• Potential for continued employment