Accounts Payable Associate

The Accounts Payable Associate is responsible for providing support to the general accounting area, including the research and correction of accounts payable entries as well as the maintenance of accounts payable systems and subsystems.

• Receives invoices and purchase orders from various offices, sale sites and receives external invoices for Head Office expenses


• Receives cheque requests from other departments processing of employee expense reports as required.


• Sorts documents by account name and records all documents with the date received and other pertinent information.


• Reviews invoices and requests for accuracy and completeness; verifies signing authority of invoices, purchases orders and expense reports


• Initiates follow-up on any incomplete paperwork, documents, faxes, emails, phone calls, and sees all follow up through completion


• Uses pre-set guidelines to code invoices to the general ledger.


• May Inputs data/invoices into computer system for payment.


• Researches any unpaid or late invoices and resolves issues with vendors and/or sale sites


• Prints accounts payable cheques and vouchers, matches them with appropriate paperwork mailing or processing electronically as defined by vendor.


• Fields Accounts Payable related questions from vendors and company staff.


• Performs other duties as assigned.

• 1-2 years of experience with billing, invoicing, and/or accounts payable


• Strong attention to detail with a dedication to accuracy


• Experience working with ERP systems.


• Proficiency with Microsoft Excel and Word


• Excellent interpersonal skills and ability to build relationships


• Outstanding analytical and problem-solving skills


• Organized, detailed-oriented and able to multi-task in a fast-paced environment


• Excellent time management skills and the ability to always meet deadlines


• Demonstrated experience working well as a member of a team