Accounts Payable Associate

JOB TITLE

Accounts Payable Associate

COMPANY OUTLINE:

Wellcom is a creative production group of developers, designers, writers, producers, retouchers, animators and so much more working collaboratively on projects as varied as we are.  We solve creative problems and our unified goal is to make work for which we and our clients can be proud.  We rely on discipline, experimentation, collaboration, creativity, transparency and a good attitude as the key ingredients to a great final product.

ROLE OUTLINE:
Wellcom is looking for a motivated and professional Accounts Payable Associate to join our finance team.  The position is responsible for the Accounts Payable function for the three businesses within the group — namely, Wellcom, thelab and Dippin’ Sauce.

This role reports to the Finance Director and works closely with other members of the internal finance team to ensure accurate financial reporting for the group.  To be successful in the role, you should be focused on optimizing processes within the AP department and be able to build strong relationships with others inside and outside of the business. You should be a trusted partner for the business, possess a problem-solving mindset, and have excellent communication skills.

JOB DUTIES AND RESPONSIBILITIES:

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The Accounts Payable Associate will be responsible for the Accounts Payable function, which includes,

• Creating and maintaining accurate vendor records


• Entering vendor invoices accurately and in a timely manner


• Completing regular pay runs to ensure all vendors are paid on time


• Performing bank reconciliations


• Ensuring timely and accurate recording and reconciliations of the credit card accounts


• Act as a point of contact to external suppliers for resolving payment queries.


• Assist colleagues with queries regarding GL coding.


• Maintain a working knowledge of sales and use tax requirements and ensure that invoices entered into the accounting system are coded for sales and use tax accurately


• Maintaining a well-organized and timely filing process for supplier invoices and other related documentation (including W-9s, New Supplier Forms, etc.)


• Assisting the finance team in all relevant month end tasks. This includes:
  
  
  
  1. timely entering of all related vendor invoices
  
  
  2. prompt reconciliations of bank accounts and credit cards accounts
  
  
  3. ensure any expense accruals are entered, as needed
  
  
  
  


• Assisting the finance team in all relevant year end tasks. This includes:
  
  
  
  1. support in the completing any tax and audit requirements;
  
  
  2. completing end of year 1099 paperwork.
  
  
  
  

KEY CANDIDATE REQUIREMENTS

• 1-3 years relevant experience in Accounts Payable or similar finance role
  
  


• An exceptional eye for detail, whilst working within strict timelines
  
  


• Superior communication and interpersonal skills
  
  


• Ability to multitask and prioritize departmental functions to meet deadlines
  
  


• Must be effective in handling problems, including anticipating, preventing, identifying, and solving problems as necessary
  
  


• A Bachelor’s degree in Business, Accounting, Finance, Commerce or similar (ideal, but not required)
  
  

COMPANY BENEFITS

• The annual base salary range is $70,000-$75,000, plus company benefits. Actual salaries will be based off years of experience, skills, competencies, qualifications and current market.


• Hybrid working schedule, with required 3 days a week in-office in Flatiron, Manhattan


• 401k savings with company match


• Unlimited PTO


• Additional benefits including up to 12 weeks of fully paid parental leave, transit pre-tax savings, EAP, and education and training access through our benefits administration company