Accounts Payable Assoicate

Description

General Description

Provides financial, administrative and clerical support in the Accounts Payable Team by ensuring 

that invoices are entered expeditiously, expenses are coded correctly, and balances with suppliers 

are monitored for prompt payment. Process, verify and reconcile payables according to established 

policies and procedures in an efficient, timely and accurate manner.

Primary Responsibilities

•  Obtain approvals and analyze general ledger coding on all invoices received

•  Enter invoices into accounting system

•  Link invoices to purchase orders in the accounting system for entry

•  Reconcile invoices to data entry on a regular basis

•  Reconcile invoices to vendor statements received, contacting vendors as needed

•  Assist with preparation of weekly outgoing checks

•  Assist with verification of payments to ensure accuracy

•  Resolve discrepancies on invoices, statements, payments, credits and other 

documentation

•  Ensure credits are received on items returned, initiate disputes with vendors

•  Work with Accounting staff to issue stop-payments on checks

•  Follow up with Project Managers as needed for invoice approval and prompt invoice entry

•  Tag invoices in the system that are missing sales taxes

•  Provide exceptional records retention management relative to the AP function

•  Share responsibility for central AP email database with other associate

Education and Experience

•  High School Diploma /GED, 2-year Associates Degree in the finance field preferred

•  1-3 years of accounts payable processing experience or related

•  Knowledge of general accounting and/or bookkeeping

•  General math skills

•  Proficiency in Microsoft Office programs, especially Excel

Work Week: Full Time, In-Office, Monday through Friday

Work Environment: The office is a casual and entrepreneurial environment. Will work closely with 

Accounts Payable Supervisor and other Finance team members, and communicate often with Operations 

staff.

Location: New Windsor, NY

PPS is a wholly-owned subsidiary of PrimeLine Utility Services, a wholly-owned subsidiary of 

Vinci Energies, a worldwide leader in the design, construction, and maintenance of 

energy-efficient, networked infrastructure.

Vinci Energies is a wholly-owned subsidiary of Vinci, SA, the largest construction company in the 

world. Their backing provides the financial strength and expertise to enable PPS to provide our 

customers with the best

solutions, technology, and equipment available.

Requirements

•  Attention to detail, highly organized and able to work under deadlines

•  Maintain confidentiality

•  Excellent data entry skills, problem-solving and decision making

•  Effective verbal, listening and written communication skills

•  Ability to handle individual workload and work well in a team environment