Accounts Payable Clerk

Position Summary

The Accounts Payable Clerk is responsible for supporting daily accounts payable operations in a fast-paced environment. The role includes processing vendor invoices and payments, handling vendor inquiries, reconciling credit card transactions, and collaborating with internal stakeholders to resolve discrepancies. The position works closely with another AP team member to ensure continuity and coverage.

Employment Status

Temporary, Hourly

Essential Duties and Responsibilities

• Process vendor invoices accurately and timely.


• Prepare and process payments via ACH, credit card, and limited paper checks.


• Reconcile corporate credit card transactions and research discrepancies.


• Serve as a primary contact for vendor questions regarding invoices and payments.


• Investigate and resolve invoice, payment, and vendor statement discrepancies.


• Maintain organized AP records and supporting documentation.


• Assist with month-end close activities as needed.


• Collaborate with the other AP team member to ensure coverage and consistency.


• Follow internal controls, accounting policies, and audit requirements.


• Perform other accounting or administrative duties as assigned.

Required Qualifications

• High school diploma or equivalent.


• 1–2 years of accounts payable experience.


• Basic understanding of AP principles.


• Experience with ACH and credit card payments; paper checks acceptable.


• Proficiency in Microsoft Office, including Excel, Word, and Outlook.


• Strong attention to detail and accuracy.


• Ability to work in a fast-paced environment.


• Good communication and problem-solving skills.

Preferred Qualifications

• Experience with Microsoft Dynamics GP or similar ERP.


• Intermediate Excel skills (filters, pivot tables, VLOOKUP/XLOOKUP).


• Experience with credit card platforms and reconciliations.


• Prior audit or controlled accounting experience.

Skills and Competencies

• Strong organizational and time management skills.


• Ability to prioritize multiple tasks with minimal supervision.


• Collaborative mindset and ability to work cross-functionally.


• Comfortable in a small team environment with shared responsibilities.


• Professional and courteous in interactions with internal and external partners.


• Adaptable and willing to learn new systems and processes.

Supervisory Responsibility

There are no direct supervisory responsibilities.  The highest performers will be team players.

Work Environment or Working Conditions

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This position may require the following to be performed with or without reasonable accommodation:

• Ability to lift 25 - 50lbs on occasion


• Ability to stand/sit for up to 8 hours

Travel

This position could require up to 10% travel.

EEO Statement
MAU is an Equal Opportunity Employer. Minorities, women, protected Veterans, and individuals with disabilities are encouraged to apply.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.