Accounts Payable Clerk

KNOWLEDGE/ SKILLS/ EXPERIENCE/ EDUCATION\: (Minimum Education and/or Experience required)

• Associate's degree from two-year College or University. Prefer one to three years related experience and/or training in Accounts Payable/Accounting.
• Proficiency with computer – particularly Excel spreadsheets and Access.
• Ability to use 10 key calculator.
• Working knowledge of accounting principles.
• Time management skills.
• Organizational skills.
• Ability to meet deadlines and complete assignments on time.
• Good interpersonal skills to maintain effective relationships with vendors and internal departmental managers/coworkers.
• Good team player/communicator.
• Ability to be involved in system procedures and setup as related to Accounts Payable.

CONSTRUCTION SPECIALTIES, INC. 
Founded in 1948, Construction Specialties (CS) is a specialty building products manufacturer.  CS provides solutions to building challenges that architects, designers, building owners, facility managers, and contractors face every day. Since inventing the first extruded louver, CS has become a global leader in all our product categories. Our products are a part of some of the most iconic buildings around the world–from the world’s tallest tower, Burj Khalifa in Dubai, to the Oculus at the World Trade Center Transit Hub in Manhattan. If you want to work in an inspiring atmosphere and collaborate with customers and colleagues to solve challenges, we're the right place for you. CS\: People. Buildings. Better.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other characteristic protected by applicable federal, state or local law. 

SCOPE OF POSITION:

Performs accounts payable and accounting functions according to established procedures or as directed by Accounting Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, including but not necessarily limited to the following:

• Matches purchase orders, receiving slips, bills of lading and memoranda to invoices.
• Compares invoices against purchase orders and shipping and receiving documents to verify receipt of items ordered
• Verifies vendor invoices on purchases for accuracy of prices, terms, transportation charges, discount, etc., for approval.
• Checks part number, material identifications, General Ledger coding, amounts received, price extensions and totals.
• Notes and corrects statistical errors or other irregularities and refers corrections to Manager for vendor contact and disposition.
• Works with and maintains good relationships with other departments to complete open issues and resolve problems (Purchasing, QA, Managers, etc.). Assist supervisors/managers with proper coding of expenses.
• Maintains BPCS system, files and records in organized manner including reporting and sub-schedules. Ensures efficient and integrated processing and reporting.
• In accordance with established policy, contacts vendors on telephone to clarify and correct errors. Receives and answers inquiries from vendors regarding status of payment on invoices and billing clarifications.
• Maintains inventory transactions in FIFO file.
• Maintain files and records pertinent to the procedures and detail to backup invoices in accordance with auditing standards.
• Enters invoices into computer for processing of checks by the CS corporate office. Types paperwork necessary to get hand checks from corporate office when checks are needed immediately. Communicates with corporate to meet closing and check run schedules.
• Performs a variety of accounting assignments including accounts analysis, and General Ledger coding of expenses according to budgets and special projects. Involves maintenance of Excel and Access reporting as related to financial reporting of Accounts/Payable. Meets deadlines of monthly closing schedules and month end accruals and cutoffs.
• Assists in the maintenance of ledgers, computer reports, and all financial reporting schedules as related to Accounts Payable.
• Assists higher level accountants in special studies of specific problem areas.
• Involved in system procedures and setup as related to Accounts Payable. Develops/updates scripts on procedures and processing. Demonstrates and explains rational of scripts to other departments.
• Maintains and develops working copy procedures.
• Ensures conformance to all aspects of the ISO 14001 standard and Construction Specialties’ Environmental Management System (EMS), including its environmental policy while performing job functions that may have a significant impact on the environment.