Accounts Payable Clerk

Little Creek Casino Resort Vision and Mission Expectations: 

Little Creek Casino Resort team members display their best performance with professional and energetic behavior to promote us as the friendliest casino to our distinguished guests and the best place to work with quality jobs in the region to our team members. 

SUMMARY

Compiles and maintains accounts payable records. Ensures that all vendor bills are processed in accordance with company policies.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Ensures that all vendor invoices are processed in accordance with procurement policy.
• Responsible for compliance with Squaxin Island Gaming Enterprise procedures concerning payments to approved vendors and for retrieving Federal ID numbers on current vendors.
• Match invoices to purchase orders and receipt/shipping/bill of lading documentation to complete three-way-match. 
• Prepares invoice for the procurement software system.
• Prepares invoice credits into the procurement software system.
• Process and verify LCCR credit card statements, with proper documentation.   
• Research and resolve problem accounts.
• Set up and maintain vendor data into accounting software, and update as necessary.
• Answers vendor phone/e-mail inquiries in a professional and timely manner.
• Prepare payments to vendors on a weekly basis.
• Mail payments and file all documentation correlating to each vendor files.
• Review monthly payments list for completeness prior to A/P closure.
• Reconcile all vendor monthly statements - notify vendors of discrepancies.
• Assist with AP Aging on a regular basis.
• Responsible for security of casino general accounting checks, confidential and sensitive employee information files.
• Other duties may be assigned.

Essential Behavioral Expectation:

• Maintain confidentiality.
• Acts with discretion and confidentiality in handling information administered at executive level.
• Accountable to team members and the organization, for example, attends all meetings and trainings.
• Display sensitivity to Native American Culture and actively seek to learn more about the Squaxin Island Tribe.
• Operate within the parameters of the Little Creek Casino Resort Human Resources’ policies, departmental policies, and all other applicable regulations.
• Practice, support, and maintain the mission, vision, and values of Little Creek Casino Resort (LCCR).
• Perform other work-related duties as assigned to support the success of LCCR.
• Learn and implement LLCR’s “7 Waterways” of best guest practices.
• Build upon and diligently practice personal emotional intelligence, including self-awareness, self-management, self-regulation, social awareness, and relationship management.
• Demonstrate emotional intelligence in your explicit behaviors in your interpersonal work relationships with all team members, managers and supervisors, and our guests. 
• Uphold LCCR values of focusing on engagement, strengths, and emotional intelligence.

PERSONAL COMPETENCIES

We foster a team-oriented environment at LCCR and depend on the Accounts Payable Clerk to represent our enterprise in a courteous and professional manner with special attention to attention to detail. 

• Attention to Detail and Thoroughness: Diligently attends to details and pursues quality in accomplishing all aspects involved in accomplishing a task, no matter how minute. Precisely follows procedures to ensure each element of a task is accurately completed and accurate. 
• Honesty and Integrity: Contributes to maintaining the integrity of the organization; displays high standards of ethical conduct and understands the impact of violating these standards on an organization, self, and others; is trustworthy. 
• Interpersonal Skills: Treats others with courtesy, sensitivity, and respect and gets along and interacts positively with coworkers, team members vendors, and others. Considers and responds appropriately and professionally to the needs and feelings of different people in different situations. 
• Accounting: Knowledge of traditional business pay practices including data entry, calculating, verifying financial data, vendor invoices and statements, account payable records, and payments.
• Compliance: Knowledge of procedures and accounts payable principles and practices for assessing, evaluating, and monitoring programs or projects of compliance with Federal laws, regulations, and guidance.

S.I.G.E. TRIBAL - STATE COMPACT & ACCOUNTING & INTERNAL CONTROL DUTIES AND RESPONSIBILITIES:

Responsible for Internal Control and Compact compliance regarding Casino Operations and ensure compliance with regulations of the Tribal Gaming Commission.

SUPERVISORY RESPONSIBILITIES:

• This job has no supervisory responsibilities.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. 

EDUCATION and/or EXPERIENCE:

• High School Diploma or equivalent required.  
• A.A in Accounting in Business Administration preferred.  
• Previous accounts payable experience preferred.  
• Customer service experience and experience maintaining confidentiality of company records required.

LANGUAGE SKILLS:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  
• Ability to write routine reports and correspondence.  
• Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS:

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  
• Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY:

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. 
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENSES, REGISTRATIONS:

• Class III gaming license issued from the Washington State Gaming Commission

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

• While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel.  
• The employee frequently is required to reach with hands and arms and talk or hear.  
• The employee is occasionally required to stand, walk; and stoop, kneel, crouch, or crawl.  
• The employee must occasionally lift and/or move up to 25 pounds.  
• Specific vision abilities required by this job include close vision, peripheral vision, and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. 

• The employee is occasionally exposed to outside weather conditions.  
• The noise level in the work environment is usually moderate.

OTHER SKILLS AND ABILITIES:

Operational knowledge and experience with personal computers, 10-key, postage meters, copier machines and fax machines.  

Software program knowledge and experience with MS Windows and MS Excel required; experience with Great Plains Accounting System preferred.