Accounts Payable Clerk I

General Summary:
The Accounts payable clerk is responsible for the accurate recording and payment of accounts payable invoices. The person will interface with vendors and internal customers timely as to the status of invoices and their payment. The person in this position will also perform reviews of the General Ledger and department filing.

Responsibilities:

• Verifies proper signature authorization on non-purchase order payments


• Researches and work closely with Materials Management on discrepancies between the PO and invoice


• Prepares invoice deduction notices, as necessary


• Matches invoices to receipt records and purchase orders in a three way match to ensure accurate payment


• Enters invoices into accounting system


• Answers assigned vendor and internal customer inquiries regarding payment


• Prepares accounts payable checks


• Prepares paperwork to update vendor records as required


• Prints accounts payable reports and maintains all accounts payable files


• Assists in pulling documents related to audits


• Codes expense related non-purchase order invoices to proper general ledger accounts


• Reconciles vendor statements to payable and accrual records


• Assists with year end 1099 processing and filing with IRS


• Assists the logistical process for document storage and shredding of documents


• Assists with refunds to patients and insurance companies


• Assists with special projects, as necessary


• Maintains files for accounts payable and accurate records

Education/Experience/Knowledge:

• High School diploma required.


• 1-3 years Accounting experience preferred


• Strong computer skills


• Attention to detail and focus on accuracy


• Ability to prioritize and maintain flexibility
  
  

Physical/Mental Demands:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential: Communication with others to exchange or express information and ideas. Ability to receive detailed information through oral communication, and to make fine distinctions in sounds. Determine the accuracy, neatness, thoroughness of the work assigned and perceive general observations. Must be able to remain in a stationary position at least 75% of the time. Extending the hands and arms in any direction. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. Perform a variety of duties, often changing from one task to another of a different nature. Perform with frequent interruptions and/ or distractions. Make appropriate job decisions following standard office policies and past precedents. Adjust priorities quickly as circumstances dictate. Work independently and identify potentially more effective methods of work operations. Ability to interact appropriately with colleagues for different purposes and in different contexts.

Marginal:  Needs to move inside or outside the office space to access file cabinets. Sedentary work that includes moving objects up to 10 pounds. Observing an area that can be seen up and down or to right or left while eyes are fixed on a given point. Ability to identify and distinguish colors.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

All job requirements are subject to possible revision to reflect changes in the position requirements or to reasonably accommodate individuals with disabilities.