Accounts Payable Coordinator

Accounts Payable Coordinator – Caldwell Homes

Company Background

Caldwell Companies is an established and growing development, investment and commercial brokerage firm based in Northwest Houston.  We are seeking an energetic, experienced person to join our team as an Accounts Payable (A/P) Coordinator for our home building division.  Caldwell Companies is a faith-based firm that engages in large-scale commercial and residential development, real estate investments, commercial brokerage and asset management. Our company culture is a team/family-based environment where the individual is treated with respect. We foster an enjoyable work setting coupled with a fast-paced goal-oriented environment. We provide competitive salaries, health insurance, 401k and other benefits.

Job Description

As the A/P Coordinator, you will be responsible for processing accounts payable for our home building company.  

Responsibilities:

• Full-cycle accounts payable process including coding, input and check processing.
• Receiving and sorting all incoming AP invoices by house for weekly processing.
• Verifying PO/EPO numbers in BRIX
• Identify PO/Invoice variances and notify purchasing and builders to resolve variances.
• Vendor/Supplier setup and account maintenance (ICA’s, W-9’s, EFT information and keeping COI forms current).
• Weekly processing of all AP Payments and lien releases. Includes scanning all payment backup and support. 
• Vendor statement reconciliations.
• Prepare and distribute annual 1099 forms.
• Involved in creating new, more efficient processes to pay our vendors timely, reduce processing time and save money.

Additional Qualifications

• Three to Five years accounts payable experience, residential home building experience preferred.
• Job Cost experience preferred.
• Software:
• Hyphen BRIX – preferred
• Hyphen Wallet - preferred
• Hyphen BuildPro – preferred
• Hyphen SupplyPro – preferred
• Good working knowledge of Excel
• Well organized and good communication skills
• Team player and individual contributor
• Proven success with high volume AP processing

Compensation & Benefits

• Salary plus bonus
• Company benefits: Medical, Vision, Dental, 401(k)
• Internal investment opportunities