Accounts Payable Coordinator

ESSENTIAL DUTIES AND RESPONSIBILITIES:

•  Analyze and process vendor invoices and expense reports to the correct accounts and cost centers


• Maintain and balance petty cash fund


• Monitor and respond to A/P email, enter purchase invoices, generate checks, ACH’s, and BillPay


• Enter and print quarterly treasury checks on behalf of owners


• Scan large volume of documents into appropriate folders


• Respond to subpoenas, attorney inquiries, probate matters, and other legal requests


• Process deposits and maintain organized filing systems


• Assist with research on A/R inquiries, issues, and disputes


• Research and print monthly patient refund checks


• Perform spend analysis as required


• Ensure appropriate use of GL codes and Division codes to allow for appropriate reporting


• Proactively identify opportunities to improve business results and/or to alert business units of trends, anomalies or health plan rules and decisions, etc. that need attention


• Escalate unresolved issues appropriately, quickly and recommend solutions to minimize future problems


• Must be able to meet primary productivity and performance standards


• Make appropriate decisions on account activity consistent with approved authority levels


• Ensure adequate and continuous controls are executed for all assigned activities


• Establish and maintain productive cross functional business relationships


• Maintain the professional competence, knowledge, and skills necessary for the satisfactory performance of all assigned responsibilities


• Perform other duties assigned                                                                                                                                                                                                                                                        


• Qualifications
  EDUCATION & EXPERIENCE


• Associates degree (A.A.) or equivalent from two-year college or technical school; or three years related experience and/or training; or equivalent combination of education and experience


• Experience with QuickBooks online


• Must have excellent attention to detail


• Proficient mathematical skills


• Skilled in Microsoft Office with intermediate Excel, preferred


• Accredited Payable Specialist (APS) certification, preferred


• Exposure to and/or knowledge of healthcare AP/AR processing                    


• Multi-department A/P and A/R experience in a healthcare setting         


• Healthcare finance experience supporting both payables and receivables