Accounts Payable Coordinator

Position Summary:

The Accounts Payable Coordinator is responsible for managing the company’s accounts payable processes to ensure timely, accurate, and compliant payment of invoices and expenses. This role supports the Accounting & Finance Manager by maintaining organized financial records, assisting with month-end close activities, and ensuring vendor relationships and payment operations are handled efficiently.

The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities in a fast-paced environment while maintaining a high level of accuracy and professionalism.

Key Responsibilities

Accounts Payable Operations:

• Process vendor invoices accurately and in a timely manner 
• Match purchase orders, receipts, and invoices for verification and approval 
• Prepare and process weekly check runs, ACH payments, and wire transfers 
• Monitor accounts to ensure payments are up to date and resolve discrepancies 
• Maintain vendor files, W-9 forms, and payment documentation 
• Communicate with vendors regarding invoice status, payment inquiries, and discrepancies 
• Reconcile vendor statements and investigate outstanding balances 

Financial Support & Recordkeeping:

• Assist with monthly, quarterly, and year-end closing processes 
• Maintain accurate accounting records and supporting documentation 
• Code invoices correctly to general ledger accounts and cost centers 
• Support account reconciliations and reporting activities 
• Assist with expense report review and processing 
• Ensure compliance with company accounting policies and internal controls 

Compliance & Administrative Support:

• Ensure compliance with company policies, tax regulations, and audit requirements 
• Assist in preparing documentation for audits and financial reviews 
• Maintain confidentiality of financial information and records 
• Support continuous improvement initiatives for AP workflows and efficiencies 
• Collaborate with Accounting, Purchasing, Operations, and Human Resources to resolve payment      or documentation issues 

The responsibilities outlined above are not exhaustive and may evolve as business needs change. Employees are asked to take on additional duties as assigned by management.

Education & Experience:

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred 
• 2–4 years of accounts payable or general accounting experience 
• Experience in construction, manufacturing, service, or related industries preferred 

Skills & Competencies:

• Strong understanding of accounts payable procedures and accounting principles 
• Proficiency in accounting software (e.g., QuickBooks, NetSuite, SAP, or similar) 
• Intermediate Microsoft Excel skills 
• Strong organizational and time management abilities 
• Excellent attention to detail and accuracy 
• Effective communication and problem-solving skills 
• Ability to maintain confidentiality and professionalism 
• Ability to work independently and collaboratively within a team environment 

Key Performance Indicators (KPIs)

• Timeliness and accuracy of invoice processing 
• Accuracy of AP records and reconciliations 
• Reduction in payment discrepancies and vendor issues 
• Compliance with internal controls and audit requirements 
• Process efficiency and workflow improvements

Alliance Elevator Solutions is an Equal Employment Opportunity (EEO) employer and does not discriminate in any employer/employee relations based on race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, or veteran's status. We are proud to have a strong commitment to equal opportunity in the workforce and believe in treating people with dignity and providing equal employment and advancement opportunities for all.