Passport Health - Accounts Payable Coordinator
Passport Health is a multi-entity healthcare organization with a real estate footprint spanning 300+ locations across the United States, Canada, and the United Kingdom.
We are seeking a detail-oriented and highly organized Accounts Payable Coordinator – Real Estate Leases to take ownership of our lease payment operations. This role serves as the primary point of contact for all real estate lease payables, ensuring landlords are paid accurately and on time, vendor relationships are managed professionally, and lease data remains current and fully reconciled in our lease management system.
This position sits at the intersection of finance, real estate, and operations, requiring strong accounts payable fundamentals, excellent communication skills, and a high level of accuracy and accountability.
Location: On-Site | Full-Time - Phoenix, AZ
Hours: Monday - Friday; Business Hours (8:00 am to 5:00 pm)
Compensation: Starting at $22.00/hr
Portfolio: 300+ locations across the United States, Canada, and United Kingdom
Key Responsibilities:
Lease Payment Processing
- Process monthly rent payments for 300+ domestic and international leases across the US, Canada, and UK
- Execute payments through AP automation tools (e.g., Ramp), ensuring accuracy, proper coding, and timely disbursement across multiple entities and currencies
- Maintain and reconcile lease payable records within the lease management system (Occupier), ensuring data integrity and completeness
Lease Administration & Escalation Management
- Review executed leases to identify and track rent escalations, CPI adjustments, and contractual payment changes
- Partner with Legal to interpret lease terms and ensure accurate application of payment obligations
- Monitor and reconcile security deposits across all locations, ensuring proper accounting and timely release upon lease termination
Vendor & Landlord Management
- Serve as the primary AP contact for landlords and property managers, resolving payment inquiries and disputes professionally and efficiently
- Onboard new vendors by collecting required documentation (W-9s, banking/ACH details, etc.) prior to first payment
- Maintain accurate vendor records across all systems, ensuring consistency between AP platform and lease database
Cross Functional Collaboration
- Partner with the Expansion team to establish payment profiles for new clinic locations prior to lease commencement
- Coordinate with Legal on lease execution details impacting payment timing, structure, or amounts
- Support month-end close by providing AP aging reports, payment confirmations, and lease liability support as needed
Required Qualifications:
- 2–4 years of accounts payable or lease administration experience, preferably in a multi-location or multi-entity environment
- Strong organizational skills with the ability to manage high-volume recurring payments and strict deadlines
- Excellent communication and vendor management skills; professional, responsive, and solution-oriented
- Proficiency in Microsoft Office Suite, especially Excel
- Experience working across multiple entities and currencies (USD, CAD, GBP)
Preferred Experience:
- Experience with Occupier or similar lease management platforms
- Experience with Ramp or comparable AP automation/payment systems
- Familiarity with ASC 842 lease accounting standards and amortization schedules
- Background in healthcare, real estate, or multi-location operational environments
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