Accounts Payable Generalist

PartsSource is the leading technology and software platform for managing mission-critical healthcare equipment. Trusted by over 5,000 US hospitals and 15,000 clinical sites, PartsSource empowers providers and service organizations to maximize clinical availability for patient care and automates the procurement of parts, services and training through a unique digital experience.

PartsSource team members are deeply committed to our mission of Ensuring Healthcare is Always On®, which is foundational to our success and growth. Our vibrant culture is built upon aligned values, shared ownership, mutual respect, and a passion for collaborating to solve complex customer problems.

We are seeking a dynamic and experienced Account Payables Generalist to join our team in the fast-paced and impactful field of healthcare software technology. In this role, you will be responsible for accurate and timely financial and administrative support to ensure effective, efficient and accurate financial and administrative operations within the finance team.   Specifically, in this role, you will own the design of training and process development for the evaluation of all supplier and vendor invoices.  Reporting to the Account Payable Manager, you will complete accurate reviews of invoices, authorize payments, interact with vendors and clients to inform decisions, and follow up with internal and external customers to give status updates.

What You’ll Do

Review and Process invoices for payment

• Match invoices to receiving documents and review for accuracy.


• Analyze, plan, and use independent judgement to resolve issues promptly.


• Develop knowledge about the entire AP process to respond to questions and determine appropriate course of action.


• Scan and process all invoices and credits into our document management system.


• Post invoices into the finance system.


• Generate accounts payable and refund checks.


• Research vendor statements, communicate with vendors on disputes as needed.


• Perform day to day financial transactions including verifying, classifying, and recording accounts payable data.


• Organize and match returns paperwork.


• Utilize internal reports to effectively communicate with internal and external team members.


• Process check requests ensuring all appropriate approvals have been received.


• Interact effectively with internal and external teams as required.


• Assist other team members as needed to ensure prompt handling of all invoices.


• Conform with and abide by all regulations, policies, work procedures, and instructions.

Qualifications

• General knowledge of accounting and understanding of the general ledger accounts and how they relate to invoices.


• Ability to work in and report from Excel.


• Ability to work in a hybrid team environment.


• Knowledge of Microsoft Great Plains helpful.

What You’ll Bring

• A Team Player attitude.


• Willingness to take initiative.


• Ability to exercise independent judgment.


• Strong written and verbal communication.


• Impeccable attention to detail.


• Ability to work accurately and efficiently in a fast-paced environment.

Who We Want to Meet

• You ask questions. You’re constantly working to increase your knowledge and understanding for the work you do and aren’t afraid to speak up.


• You’re a positive person, ready to serve as an enthusiastic promoter of PartsSource to internal and external clients.


• You’re a problem solver, always looking to find ways to work towards a win-win solution.


• You’re a strong influencer- able to gain the trust and confidence of leadership teams to drive change.


• You don’t settle for the status quo. You’re always improving upon processes and tools to find simpler and better ways to work.


• You’re accountable.  You do what you say you’re going to do.  And when you mess up- you own it, learn from it, and move on.

Benefits & Perks  

• Competitive compensation package with salary, incentives, company ownership/equity, and comprehensive benefits (401k match, health, college debt reduction, and more!) 

• Career and professional development through training, coaching and new experiences. 

• Hybrid culture with new & beautiful workspaces that balance flexibility, collaboration, and productivity. 

• Inclusive and diverse community of passionate professionals learning and growing together. 

Interested?  

We’d love to hear from you!  Submit your resume and an optional cover letter explaining why you’d be a great fit. 

About PartsSource

Since 2001, PartsSource has evolved into the leading technology and software platform for managing mission-critical equipment, serving over half of the U.S. hospital infrastructure. Our digital systems modernize and automate the procurement of parts, services, technical support, and training for HTM professionals to efficiently and effectively maintain their mission-critical equipment. PartsSource employs over 700 employees nationwide that committed to supporting healthcare providers and ensuring healthcare always on.

In 2021, Bain Capital invested in the business, further accelerating our growth and positive impact within the healthcare industry.

Read more about us here:

· PartsSource Named to Newsweek’s List of the Top 200 America’s Most Loved Workplaces for 2024

· PartsSource® Named Among the Top 50 Healthcare Technology Companies of 2025

· PartsSource® Named Among the Top 25 Healthcare Software Companies of 2025

· PartsSource President and CEO Philip Settimi Named to Top 50 Healthcare Technology CEO List 2025

· WSJ: Bain Capital Private Equity Scoops Up PartsSource

Legal authorization to work in the U.S. is required.