Accounts Payable Manager

Who we are

Our award-winning Bariatric Practice is based on providing exemplary customer service, while assisting patients to achieve their weight loss goals. With the support of our employees and our team of skilled bariatric surgeons, we use innovative systems to successfully get our patients on the path to improved health. We serve patients in New York, New Jersey and Connecticut.

How you’ll serve our patients

Every day is an opportunity to grow and provide better outcomes at every level. Whether your interests lie as medical staff, administrative, facilities or marketing, every individual plays an important part in our success and the success of our patients. We are a fast-paced growing practice that is always looking for new talent and great employees to enhance our team.

You will serve patients daily in a multitude of ways:

What is in it for you

Medical Insurance, Dental & Vision Insurance, 401k & 4% Match, Employer Paid Life and AD&D insurance, Paid Time Off and Sick Time, 7 Holidays, Career Growth & Development. Compensation is $100,000.00 based upon experience. 

Job Summary

Reporting to the Controller, the Accounts Payable Manager will be responsible to increase department accuracy and efficiency. The Accounts Payable Manager will ensure that the department operates smoothly, maintaining accurate and complete records regarding payments to suppliers and employees and hire, train and support any Accounts Payable staff. This position will serve as a liaison between the organization and external parties, including lenders, suppliers and government agencies.

Essential Functions

1. Manage the day-to-day functions of the Accounts Payable department.
2. Handling accounts payable for separate entities and vendors
3. Analyzing workflow processes of department
4. Ensure timely and accurate payment of invoices and professional response to vendor payment inquiries.
5. Maintaining accurate and complete vendor records as well as carry out reconciliation, payment, and dispute resolution with vendors.
6. Effectively drive a culture of collaboration, accountability, and vendor service.
7. Audit work of AP staff to maintain efficiency and accuracy.
8. Ensure proper coding procedures are set and executed for invoices and ensure GAAP accounting and Company policies are followed in compliance with guidelines.
9. Perform AP month end closing process including all related ledger reconciliation.

Supervisory and Managerial Responsibility

10. Manages the accounts payable staff who are responsible for invoice processing, vendor reconciliations, employee reimbursements, credit card program, and related monthly close processes

Education, Licensure or Certification:
• BA in Accounting, Finance, Management or related field preferred
• 3-5 year – management experience
• 5 years – experience in accounts payable

Work Experience or Related Experience:
• Experience within multi-site healthcare industry preferred
• Experience working with multiple subsidiaries preferred

Specialized Knowledge, Skills & Abilities:
• Prior accounts payable experience, with attention to detail a must;
• Proficient in Coupa spend management platform.
• NetSuite experience preferred.
• Experience with Freshdesk and LastPass preferred.
• Experience with Amex Corporate card program preferred.
• Proficient in Microsoft Office Suite & Excel.
• Strong leadership, supervisory, communication, decision-making, analytical skills.
• Excellent communication and interpersonal skills across multiple levels of an organization.
• Strong time management skills, with an ability to multi-task and prioritize tasks against competing deadlines in a fast-paced environment.
• Flexible and approachable to colleagues, leadership, and inter-departmental stakeholders.
• Commitment to ethical behavior with a willingness to adhere to all company policies and current financial legislation.

Work Environment, Conditions and Demands

• Work is performed onsite and occasionally in a home office environment. Minimal travel involved.

Physical Requirements and Demands

• Regular eye-hand coordination and manual dexterity is required to operate office equipment.
• Prolonged periods sitting at a desk and working on a computer.