Accounts Payable Manager – St. Petersburg, FL (on-site) · Full-time · Exempt · $75,000–$85,000/year, depending on experience · Supports FL, GA, TX and LA operations
About Doodie Calls: We take care of the dirty work, so our customers don't have to. Since 2018 we've grown into a portable sanitation company working out of 4 states, serving construction sites, homes, special events and disaster relief. We're the official partner of t he Miami Dolphins, Hard Rock Stadium and Florida State Athletics. As we grow, our finance team keeps every vendor, district and project paid accurately and on time.
How we work matters just as much as the work we do. The Doodie Calls Way is our commitment to being People Focused, putting Safety First, acting with Integrity, pursuing Operational Excellence, and delivering an exceptional Customer Experience. These values guide how we work together, serve our customers, and continue to grow.
The job: You'll own the full accounts payable function for Doodie Calls, from vendor setup to payment runs, across corporate and every field district. You'll lead a team of 4 AP specialists and run high transaction volume across many cost centers in NetSuite and Expensify. You'll work closely with Finance, HR and Operations to keep payables accurate, timely and well controlled.
What You’ll Do
- Run the full AP cycle in NetSuite: vendor setup and credit applications, invoice intake, coding, approval routing, issue resolution and payment runs
- Lead, train and develop a team of 3 AP specialists
- Oversee employee expense reimbursements in Expensify, making sure they follow the Travel & Expense policy and are coded to the right GL and department
- Keep vendor master records, W-9/1099 compliance and payment terms accurate across all business units
- Support month-end close with AP accruals, aging reports and cash account reconciliations, and coordinate payment timing with Finance leadership
- Review sales and use tax on equipment purchases, sales and rentals across states, and provide vendors with resale and tax-exempt certificates
- Bring acquired companies' AP into our systems, train field admin staff on AP procedures, and improve controls and processing time
What We’re Looking For
- 4+ years of accounts payable experience, including 1–2 years as a supervisor or lead
- Hands-on NetSuite experience required; Expensify strongly preferred
- Experience in a multi-entity, multi-location business; field services, construction or waste management a plus
- Strong Excel skills, including pivot tables, VLOOKUP/XLOOKUP and reconciliation workbooks
- Excellent attention to detail, and able to manage competing deadlines across districts
- Clear written and verbal communication with Finance, HR and Operations
- Bachelor's degree in Accounting, Finance or a related field, or equivalent experience
What Success Looks Like
As Accounts Payable Manager, success goes far beyond paying bills—it means every vendor, district and employee can count on us to pay accurately and on time. A successful leader in this role achieves the following:
- On-Time, Accurate Payments: Invoices and reimbursements are processed on schedule, with few errors, duplicates or late fees.
- Clean Coding: Districts and departments code correctly the first time, and miscoded entries get caught and fixed fast.
- Smooth Month-End: AP accruals, aging reports and reconciliations are ready on time for close.
- Strong Controls and Compliance: Vendor records, W-9s, 1099s and multi-state sales tax documentation are complete and audit-ready.
- A Team and Process That Scale: Your AP specialists grow, acquisitions are absorbed smoothly, and processing time keeps going down.
What we provide
- $75,000–$85,000/year salary, depending on experience
- Medical, dental and vision insurance, life insurance, and supplemental plans
- 401(k) with company match
- Paid time off
- Employee Assistance Program
- Company holidays
- A key role in a stable, growing company that supports disaster response and community recovery
- Referral bonus
Physical requirements Office-based, on-site work at a computer for most of the day. Occasional travel to district locations.
How hiring works
- Apply, then take a short phone screen with our recruiting team.
- Interview with Finance leadership.
- You get an offer to review and sign online.
- You complete one online application, and your background check and any required pre-employment tests are ordered at once.
- Once everything clears, we confirm your start date.
Equal Opportunity and Veteran-Friendly Employer
Doodie Calls is proud to be a veteran-friendly and equal opportunity employer. We are committed to providing employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran or uniformed service status, or any other characteristic protected by applicable law.
Agency Notice: Doodie Calls does not accept unsolicited resumes or candidate submissions from staffing agencies or search firms without a current, authorized agreement.
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