Accounts Payable Specialist

Description

The Accounts Payable Specialist is responsible for managing the compliance process for subcontractors and vendors, including requesting, tracking, and verifying required documentation. This role also assists with vendor setup and supports the accounts payable process. 

Key Responsibilities:

• Set up new vendors and collect required documentation (e.g., W-9s, federal ID verification).
• Review contracts and insurance documentation for compliance; ensure timely subcontractor submissions.
• Track and manage lien waivers, subcontractor agreements, permits, tax items, and prequalification forms.
• Ensure subcontractor insurance coverage meets project-specific requirements.
• Collaborate with legal and project teams to align terms and conditions with compliance standards.
• Maintain accurate records and follow internal policies and controls.
• Support the payment approval process by packaging necessary compliance documentation.
• Communicate directly with subcontractors regarding compliance items and deadlines.
• Perform additional duties as needed.

Requirements

• 2+ years of experience in accounting or a similar role within the construction industry.
• Strong familiarity with lien waivers and subcontractor documentation.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks and meet deadlines with strong attention to detail.
• Intermediate to advanced proficiency in Excel, Word, and other Office applications.
• Experience with construction management or accounting software (e.g., Vista Viewpoint) preferred.
• Experience with AP automation software (e.g., Concur) a plus.
• Tertiary education preferred.