Accounts Payable Specialist

Willamette Valley Vineyards is looking for an AP Specialist to join our Accounting Team at the Estate in the Salem Hills. The ideal candidate for this position assists with various accounting and administrative functions including, but not limited to, accounts payable, accounts receivable, and internal customer service. This is your opportunity to join the company that sets the standard for Willamette Valley Pinot Noir, and learn about our place in the Oregon Wine Story. 

We look forward to hearing from you!

What We Offer:

• A full time position with a robust benefits package, including an employee discount.
• Competitive pay
• Coming to work each day in a beautiful setting in the Salem Hills.

Primary Job Responsibilities for the AP Specialist

• Manage email accounts of Accounts Payable, and any other assigned departmental email accounts.
• Reviews invoices for appropriate documentation and approval prior to payment.
• Prioritizes invoices for payment by due date/discount date and processes for payment accordingly.
• Processes all requests to set up direct bill/credit accounts: completes forms, obtains required approval, and submits to vendors. 
• Maintains all accounts payable reports, corporate accounts payable files, and multiple tracking spreadsheets.
• Continuous monitoring and maintenance of vendor remittance information.
• Provides support as needed for accounting department special projects, such as filing duties.
• Creates and maintains position’s procedural manuals.
• Ensures all company policies and procedures are followed. Assists in developing policies and procedures as needed.
• Supports Company’s effort to create a more sustainable, cross-cultural and “green” environment 

Other Skills/Abilities

• High level of personal integrity and ethical and professional standards while working with highly confidential information.
• Prior work experience in a high volume/fast paced environment with deadline requirements preferred.
• Prior multi-state, multi-company accounts payable experience preferred.

NOTE:  This job description is not intended to be all-inclusive.  Employee may perform other duties as negotiated to meet the ongoing needs of theorganization.

General understanding of accounts payable and payment processing preferred.

Ability to work in a fast-paced environment with changing priorities and critical deadlines.

Ability to work independently and as a team member.

Ability to ensure a high level of accuracy and attention to detail, with excellent time management and organizational skills.

Ability to communicate effectively with key stakeholders including vendors, managers, all departments, and employees.

Ability to perform in a digitized, paperless environment as well as paper environment.