Accounts Payable Specialist

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Job Summary:

The Accounts Payable Specialist will evaluate and process vendor invoices in our Accounting System, IFS. The role will be part of a team who oversees vendor payments for several US locations from the office in Thomasville, GA.

Essential Functions:

• Codes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.


• Handles all vendor correspondence via phone or email


• Match the corresponding purchase orders to incoming invoices with all supporting documentation.


• Investigates and resolves problems associated with processing of invoices and purchase orders.


• Assists with monthly status reports, and monthly closings.


• Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.


• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.


• Files, maintains, and distributes accounting documents, records and reports.


• Performs other duties as required to support Accounting Department.

Education: High School Diploma is required; candidates that possess or are currently working towards an undergraduate degree in Accounting or Finance is preferred 

Experience: 

• 2+ years accounts payable experience or similar accounting processing skills


• 2+ years’ experience in a business setting in an accounting department


• Good familiarity with beginner to mid-level Excel (sorting columns, filter, pivot, basic formulas)


• Proficient with Microsoft Office (Outlook, Excel, etc.) 

Preferred Skills: 

• Excellent written and verbal communication skills


• IFS or other equivalent ERP system experience


• Strong organizational skills; must be detail oriented


• Ability to multi-task


• Open to change and willing to learn new skills


• Ability to follow up on pending issues


• Ability to meet deadlines

Physical Skill and Effort: 

Work requires regular speed and accuracy operating office equipment.  Exceptional communication skills both verbal and written. Work requires a minimum active physical exertion. 

Working Conditions and Hazards: Normal plant, shop, field or office conditions. From time to time, slightly disagreeable features.  Negligible/little or no exposure.

Benefits of Being a Cleaver-Brooks Employee:

We offer a competitive salary and comprehensive benefits package, including medical, dental, vision, flexible spending account, wellness benefits, life insurance, short term and long term disability, cash matching 401(k) plan, tuition reimbursement, generous vacation and 11 paid holidays.

Who is Cleaver-Brooks:

Cleaver-Brooks is the market leader in providing fully integrated boiler and burner systems. We lead the boiler/burner industry due to our unmatched distribution network’s ability to deliver the knowledge, service, training and support that are essential to long-term performance. Our customers will tell you that we’re the only equipment provider that manufactures boilers, burners, controls, and a full array of ancillary and aftermarket products. They’ll also mention that our unique single-source capability means that we can deliver fully integrated boiler room solutions that reduce overall costs and optimize space. It is our focus on products that deliver the most efficient, reliable, safe and environmentally sustainable solutions that differentiate us in the marketplace. Cleaver-Brooks continues an 90+ year legacy of providing the customers we serve with extraordinary products designed to deliver unsurpassed performance through the power of commitment.

This description indicates the general nature of the tasks and responsibilities required of positions given this classification.  It is not intended as a complete list of specific duties and responsibilities.  Nor is it intended to limit or modify the right of management to assign, direct, and control the specific duties of individuals performing this function.  The Company reserves the right to change, modify, amend, add to or delete from any section of this document as it deems, in its judgement, to be proper.