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Accounts Payable Specialist
Tom James Home Office – Accounts Payable Department
Tom James is the world’s largest manufacturer and retailer of made-to-order clothing and the engine behind one of the most established tailored clothing brands. As one of the few remaining vertically integrated clothing retailers—controlling the entire manufacturing process ‘from sheep to suit’—we offer unparalleled value to those with an eye for quality.
We are looking for a full-time Accounts Payable Specialist to join our team. This person will be providing support to the Tom James Sales Professional Team.
Duties/Responsibilities:
Pays vendors by monitoring discount opportunities, payment discrepancies and documentation.
Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries in excel spread sheets.
Processes invoices daily via coding and reviewing pre-coded invoices along with entering vendor invoices into the accounting system.
Verifies vendor accounts.
Communicates with vendors, addressing inquiries, resolves payment issues while maintaining a positive relationship.
Gathers W-9 information from vendors, sets up new vendors and maintains AP database.
Files and maintains Accounts Payable invoices.
Approves and processes office supplies for retail offices.
Other duties as assigned.
Required Skills/Abilities:
Basic data entry skills
Strong Microsoft Office, Internet, and email skills
Good written and verbal communication skills
Strong organization and planning skills
Attention to detail and accuracy
Assertive and results oriented
Ability to learn quickly
Regular, on-site attendance required
Maintains confidentiality
Work Experience:
At least 1 years recent experience in accounts payable
Excellent verbal and written communication skills required
High School diploma, GED, or equivalent required
Equipment / Software Used:
Excellent Excel and other Microsoft Office skills.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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