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Position Overview
We are seeking an experienced Accounts Payable Specialist to support high-volume invoice processing and vendor management. This role is critical to maintaining accurate financial records, ensuring timely payments, and supporting overall compliance. This is a fast-paced, heavy-volume position requiring strong attention to detail and the ability to manage multiple priorities efficiently.
Key Responsibilities
Invoice Processing & Coding
Process high-volume invoices accurately and efficiently
Code invoices to the appropriate purchase order (PO), job, account, and phase
Enter invoices into internal systems, ensuring correct month, period, and account allocation
Review and resolve rejected invoices due to PO or pricing discrepancies
Coordinate approvals and process credits when necessary
Payments & Vendor Management
Prepare and execute payment runs (checks, ACH, wire transfers)
Reconcile vendor statements and resolve discrepancies promptly
Maintain accurate vendor records in compliance with company policies
Prepare vendor accounts for payment and ensure proper documentation
Cut checks for signature, ensuring dual signatures for checks over $10,000
Prepare checks for mailing, including remittance documentation
Permits & Reimbursements
Process permit-related payments and record ACH or credit card transactions
Obtain required signatures and maintain copies for internal records
Coordinate timely distribution of permit checks
Manage weekly gas mileage reimbursements for field employees
Maintain and update tracking spreadsheets based on vehicle type, state, and fuel averages
Month-End & Audit Support
Assist with month-end close processes
Provide documentation and support for audits as needed
Qualifications
5+ years of Accounts Payable experience
Experience in a high-volume AP environment required
Construction industry experience preferred but not required
Strong understanding of invoice coding, job costing, and PO matching
Proficiency with accounting systems and Microsoft Excel
Excellent organizational skills and attention to detail
Ability to prioritize tasks and meet deadlines in a fast-paced environment
Strong communication skills and professionalism
$63,000 - $75,000 a year
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