Accounts Payable Specialist

Are you passionate about finance and skilled in problem-solving? We’re on the lookout for an Accounts Payable Specialist to join our corporate team. If you enjoy working independently, diving deep into data analysis, and prioritizing tasks while delivering excellent customer service, this role is ideal for you. Embrace the flexibility of a hybrid work model (1 day onsite, 4 days remote) and become a vital part of our organization. 

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As the Account Payable Specialist your responsibilities will include…. 

• Efficiently process a high volume of invoices, ensuring correct coding and authorization. 
• Keep accurate records of all accounts payable transactions, ensuring proper documentation and filing. 
• Manage payment schedules and monitor cash flow to optimize financial health. 
• Review and reconcile vendor statements, resolving discrepancies and addressing inquiries promptly. 
• Prepare and execute weekly/monthly payment runs via check, ACH, and wire transfers. 
• Create and analyze financial reports related to AP/AR activities for management insights. 
• Negotiate payment terms and timelines with vendors. 
• Perform regular reconciliations of AR accounts for accuracy as needed. 
• Support the preparation of financial statements and audits as required. 
• Look for ways to enhance accuracy and reduce manual tasks through best practices and automation. 
• Act as a trusted point of contact for all Accounts Payable operations. 
• Work with teams to implement process improvements. 

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ROLE COMPETENCIES & REQUIREMENTS 

• Technical Skills: 
• Expertise in AP/AR software (Bill.com preferred). 
• Advanced proficiency in Excel. 
• Strong analytical and quantitative skills with a passion for data and insights. 
• Strong attention to detail, organization, and confidentiality in handling sensitive information. 
• Ability to interact effectively with employees and leadership. 
• Proactive in ensuring timely compliance with deadlines and adaptable to changing assignments. 
• Strong negotiation, organizational, and interpersonal skills. 
• Commitment to learning and applying new skills in a dynamic environment. 
• Commitment to ethical and professional standards, including confidentiality. 

Experience 

• A bachelor’s degree: finance or similar field related to accounts payable preferred. 
• Min 3 years of experience performing AP duties for small to midsized business (or similar experience). 
• Experience engaging and presenting financial data to senior leaders, executives, CPA, and clients. 

Functional Expertise & Usage 

• Ability to prioritize while adhering to strict deadlines. 
• Results driven mindset with a positive and determined approach to research, data analysis and vendor relationships. 
• Thorough working knowledge of Accounts Receivable and Accounts Payable process efficiencies. 
• Can work independently. 
• Time management skills. 
• Multi-Unit financial experience. 

Attention to Detail 

• Take responsibility for a thorough and detailed method of working. 
• Critical attention to detail and reconciliation. 

Communication 

• Build and maintain strategic partnership with Management. 
• Excellent communication skills and a proven ability to communicate financial reporting. 

Organizational 

• Must be highly organized and can be a self-starter. 
• Ability to prioritize workload by effectively managing multiple projects while meeting deadlines. 

Integrity 

• High energy, positive, “can-do” attitude, flexibility, and attention to detail; and a high degree of initiative. 
• Upholding accepted social and ethical standards in job related activities and behaviors. 
• Supports every team member’s personal and professional development by recognizing talents and contributions while also providing feedback and ideas for improvements. 

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WORK ENVIRONMENT 

• Corporate environment 
• Hybrid work model (1 day onsite - 4 days remote) 
• Fast paced yet positive work environment 
• Opportunity for career advancement with a growth, mission driven company 

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BENEFITS & SALARY 

• $60,000 - $65,000, depending on experience 
• Dental Insurance 
• Employee discount 
• Health Insurance 
• Paid time off 

 
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Pre-employment Background Check, Drug Screen and References are required. 

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