Accounts Payable Specialist

Welcome to your opportunity to change the world! If you have a servant’s heart and want to be part of something truly special, then Caritas Family Solutions needs you. We have been serving the people of Illinois since 1947 and have over 500 committed and mission-driven team members. At Caritas, we do not hire people for jobs, we find new team members for rewarding and life-changing careers that make the world better. 

If you are kind, patient, and ready to make a difference, we would love to meet you!

Full-time employees are offered the competitive benefits outlined below:

• Generous Paid Time Off 
• Paid training
• Health Insurance 
• Dental and Vision
• Life insurance
• 401(K) with company contribution 4%
• Tuition reimbursement

We know great candidates bring a wide range of experience. If you believe you can be successful in this role, we encourage you to apply — even if you don’t meet every qualification listed.

Department: Finance

Status: Full-Time, Non-Exempt

Reports To: Payroll Supervisor

Starting Pay: $24.00-$25.00 hourly

Position Summary: The Accounts Payable Specialist performs duties necessary to ensure all agency accounts are paid in a timely manner according to agency policies and generally accepted accounting principles. They are responsible for efficiently processing high volumes of accounts payable transactions, ensuring accuracy in invoice coding, vendor reconciliations, and payment processing. It involves maintaining up-to-date vendor records, managing weekly and monthly payment cycles, and responding promptly to vendor inquiries.

Key Responsibilities: 

• Provide administrative and operational support to the department
•  Maintain accurate records, documentation, and reporting
• Support compliance with agency policies and regulatory standards
• Process all accounts payable invoices into the accounting system 
• Process weekly check run and upload checks in to Positive Pay
• Ensure all processed invoices are scanned into accounting system
• Ensure that all appropriate staff are entered and/or terminated in company fuel program
• Communicate with people outside the organization, representing the organization to customers, the public and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail
• Provide information to supervisors, co-workers, and/or others by telephone, in written form, e-mail, or in person

EDUCATION

Required: High School Diploma 

Preferred: Associate degree    

Experience Required: Minimum 2 years of experience in bookkeeping or accounting. Experience with Microsoft Office Suite, especially Microsoft Excel. (For all positions, the years required can be interchanged with equivalent experience from an advanced degree related to this job and/or with other relevant experience verified by applicant/incumbent).     

- VEHICLE RELATED REQUIREMENTS - 

Access to reliable transportation to get to/from work: Required. 

Access to a reliable automobile: Not required, but preferred.

Must provide proof of auto liability insurance (and continue to while working in this position): Not required, but preferred.

Must possess a valid driver's license: Not required, but preferred.