Accounts Payable Specialist

Pay: $18.00 - $21.00 per hour

Job Title:

Accounts Payable Specialist

Department:

Business Office

Location:

DeLand, FL 32720

Full-Time | Onsite | DeLand, FL
Monday–Friday | 8:00 AM–5:00 PM

Make an Impact Behind the Scenes

At MBI Direct Mail + Digital, our financial accuracy directly supports our ability to deliver high-performing marketing solutions to our clients. We are seeking an experienced Accounts Payable Specialist who takes ownership of their work, values precision, and understands the importance of strong vendor relationships.

This is more than processing invoices — this role plays a key part in maintaining operational efficiency and financial integrity across the organization.

What You’ll Own

• End-to-end invoice processing with accuracy and accountability
• Timely execution of weekly check runs, ACH, wires, and credit card payments
• Vendor statement reconciliation and proactive discrepancy resolution
• Preparation of 1099 forms and compliance documentation
• Support of month-end close, accruals, and financial reporting
• Three-way matching of purchase orders, receipts, and invoices
• Monitoring aging reports to protect cash flow and vendor trust
• Assisting with audit preparation and documentation
• Identifying and implementing process improvements within AP workflows

What Success Looks Like

• Payments are accurate and on time
• Vendor relationships remain strong and professional
• Month-end closes run smoothly
• Audit requests are handled confidently
• Opportunities for efficiency are recognized and implemented

What You Bring

Required:

• High school diploma or equivalent
• Strong Excel skills
• Solid understanding of accounts payable and general accounting principles
• High level of attention to detail and organization

Preferred:

• Experience with ERP/accounting systems (Sage, NetSuite, QuickBooks Enterprise)
• Knowledge of 1099 reporting and sales/use tax

Why MBI?

We offer stability, collaboration, and long-term growth potential in a team-oriented environment.

Benefits include:

• Employee Stock Ownership Plan (ESOP)
• 401(k)
• Health, Dental, Vision & Life Insurance
• Paid time off after 90 days
• Paid holidays
• Monthly company lunches
• Employee recognition programs

MBI is a drug-free workplace.

Applicants with criminal histories are encouraged to apply.

Work Location: In person