Accounts Payable Specialist

Cloud Imperium Games is a leading game development company known for its innovative and immersive gaming experiences. We are dedicated to creating high-quality games that captivate and engage players worldwide. Our Austin studio is a dynamic and collaborative environment where creativity and passion thrive. 

Founded in 2012 by renowned game developer Chris Roberts, Cloud Imperium Games (CIG) is one of the largest global independent studios, 1,000+ employees, dedicated to delivering next-generation AAA games. CIG prides itself in thinking outside the box, encouraging creativity and developing ground-breaking technology. CIG believes in raising the bar for the gaming industry and the community as a whole. 

For more information about life at Cloud Imperium Games, check this out - https://www.youtube.com/watch?v=P5YvgQ2RX_g 

We are seeking a highly motivated and detail-oriented Accounts Payable Specialist to join our team in Austin. In this role, you will support the finance team by managing the end-to-end accounts payable process, ensuring accurate and timely processing of invoices and payments, and maintaining strong vendor relationships. Your work will contribute to the efficiency and accuracy of our financial operations while supporting a smooth and organized workflow. 

Key Responsibilities: 

• I Invoice Processing: Accurately enter invoices into QuickBooks and Workday, ensuring alignment with purchase orders and company policies. 

• Expense Reporting: Collect and verify backup documentation, calculate currency conversions, and enter expenses into QuickBooks. 

• Approval Coordination: Liaise with internal departments to facilitate invoice and purchase order approvals. Monitor aging reports to ensure timely vendor payments and maintain up-to-date tracking worksheets. 

• Payment Processing: Prepare payment reports and worksheets for CFO review, ensuring accuracy and completeness. 

• Credit Card Management: Process and code monthly credit card transactions in QuickBooks, request supporting documents from cardholders, and maintain expense recap records. 

• Vendor Payments & Compliance: Track payment schedules to ensure vendors are paid within agreed terms. Communicate with vendors regarding documentation, banking details, and payment remittance. Audit vendor accounts, resolve discrepancies, and identify potential cost-saving opportunities. 

• Record-Keeping: File, scan, and maintain organized accounts payable records and documents. 

• Account Reconciliation: Maintain financial worksheets, prepare and enter journal adjustments, and reconcile accounts at month-end. 

• Benefit Billing Oversight: Analyze benefit invoices, track credits and adjustments, and collaborate with HR to address billing needs. 

• Intercompany Transactions: Record journal entries for AP transactions, analyze intercompany charges, and manage shared financial worksheets between US and international entities. 

• Tax Documentation & Compliance: Assist in the annual 1099 processing, perform W9 audits, and maintain vendor tax records. 

• Systems Implementation: Support Workday implementation efforts and process enhancements. 

• Audit Support: Assist with external audit requests and inquiries, ensuring compliance and accuracy. 

• Cross-Functional Collaboration: Provide support to accounting and finance teams as needed, contributing to overall operational efficiency. 

Qualifications:  

• Sharp attention to detail, ensuring accuracy in every transaction. 

• Strong problem-solving skills, thriving under deadlines and pressure. 

• Precision in data entry, paired with solid mathematical abilities. 

• Deep understanding of accounting principles to drive financial accuracy. 

• Proficiency in Microsoft Excel, with the ability to create, format, and manage complex spreadsheets. 

• Exceptional organizational skills to excel in a fast-paced environment. 

• Strong team player with excellent communication, active listening, and collaboration skills. 

CIG Diversity Statement 

CIG is a global company, staunchly committed to cultivating a culture and workplace that celebrates all backgrounds, lifestyles, and perspectives. Together, we are creating a space where authentic recognition, appreciation, and understanding of the importance of diversity is fostered by everyone. As an Equal Opportunity Employer, we strive to build a team that represents all walks of life, and we want every employee to bring all the things that make them unique to the work environment. The universe is as vast and varied as the people in it, and it's our differences that make it special. 

Fraud Statement 

We are aware of people receiving job offers that fraudulently allege to be from CIG. These types of fraud can be carried out through false websites, fake email addresses claiming to be from our company, or social media. We do not ask for your personal info like bank account numbers, identification numbers, etc through social media or chat-based apps, nor do we request or send money for the purchase of business equipment 

If you suspect fraud, please report it to your local authorities, as well as reaching out to us at info{@}cloudimperiumgames.com with any information you may have