Accounts Payable Specialist

Bassett Mechanical is a 3rd generation family-owned company that provides custom-built industrial refrigeration, HVAC, plumbing, metal fabricating and preventative maintenance service solutions to customers throughout the United States and the world. It is not only a great place to grow and thrive in your career. It is a place to truly belong. As a member of the Bassett Mechanical Team, you'll enjoy a competitive compensation and benefits package and many professional growth opportunities. From the moment you're hired, to the day you retire, you're a part of our Bassett Mechanical Team. 

Position Purpose

Ensure validity and authorization of accounts payable invoices. Process accounts payable invoices on a daily basis. Complete related reporting requirements according to schedule. 

Position Responsibilities

• Scan and/or upload accounts payable invoices into the software system, performing daily data entry and data validation to ensure accuracy and completeness.


• Maintain good standing with vendors via monthly statements and answer accounts payable phone inquiries on a timely basis.


• Take appropriate action on discrepancies found between invoices and purchase orders.


• Follow up on credit memos due for returns or warranty issues.


• Process paper and electronic inventory charge outs on a daily basis.


• Provide and implement suggestions for improvements to the accounts payable processes.


• Update budget to actual spending data on a monthly basis.


• Perform purchase order and subcontract closing procedures on a monthly basis.


• Administer monthly Accounts Payable Brainstorm meetings


• Provide primary or secondary backup assistance for various functions within the accounting department.


• Establish and follow-through on a personal, professional development plan.


• Support and maintain a safe and Lean work environment.


• Perform all duties within the quality management system and ISO standards.


• Other duties as assigned by manager.

Summary of Skills, Knowledge and Abilities

• Prerequisites:
  
  
  
  • Minimum of an Associate’s degree in accounting; Bachelor’s degree in accounting is preferred.
  
  
  • Minimum of 4 years of work experience in construction accounting is preferred.
  
  
  • Knowledge of WI sales and use tax laws as they relate to construction contractors’ expenditures is preferred.
  
  
  • Basic understanding of accounting principles.
  
  
  • Efficient computer skills, including working knowledge of Microsoft Excel and Outlook.
  
  
  
  


• Other Skills & Experience Required:
  
  
  
  • Ability to perform routine tasks with a minimal level of supervision. Non-routine tasks and special assignments may require “check-ins” with a manager.
  
  
  • Ability to perform a moderate level of analysis.Excellent communication (verbal and written) and customer service skills.
  
  
  • Ability to multi-task and prioritize.
  
  
  • Strong organization skills and attention to detail.
  
  
  
  

Direct Reports

• None