Accounts Payable Specialist

Work where the beauty is unmistakable and the surroundings are ever changing with the seasons. Here you can expect

free gym access, free shift meals, on-site housing and more... Come experience the business of true hospitality at Shore

Lodge Whitetail Club where memories are made

POSITION SUMMARY: 

The Accounts Payable Specialist will handle a high volume of incoming invoices via email or regular mail for multiple entities. Position processes all invoices for timely payment; maintain vendor files and records in an orderly fashion; reconciles vendor statements and all accounts payable records. Process all invoices and authorize check payments to vendors in accordance with company standards. Maintain critical date list to ensure timely payment of all recurring bills. Prepare vendor credit applications. Prepare annual 1099’s for vendors. Copy invoices for all capitalized expenditures and prepaid accounts. 

WHAT YOU GET TO DO:

· Promptly file all incoming documents received in A/P by type – invoice; purchase orders; receiving documents.

· Input all invoices in Accounting System in daily batch.

· Match above for timely payment processing.

· Review all invoices (focus on out of state) for sales use tax compliance.

· Reconcile daily invoice batches with daily receiving log.

· Input Check Request and Expense Reports into Accounting System.

· Process weekly cash requirements report for invoice payment selection

· Approve and post batches in Accounting System.

· Build weekly Check Runs; print checks as approved by Accounting Manager; match checks up with open invoices, obtain signatures and distribute for mailing.

· File paid invoices and check copies in vendor files.

· Reconcile all vendor statements received, identifying and resolving any variances.

· Maintain and audit all Vendor Files and Critical Date List for recurring bills.

· Set up new vendors as required ensuring necessary tax information has been received and recorded.

· Process all payables as outlined above for Whitetail POA.

· Maintain copies of all invoices coded to the range of fixed asset accounts.

· Provide support to General Cashier and A/R Staff as needed. 

· Complete other accounting duties, special projects and tasks as assigned by Accounting Manager 

WHAT YOU NEED TO BE SUCCESSFUL: 

· 2–3 years of hands-on accounting or finance work experience

· High school diploma

· Proficiency and working knowledge of accounting software

· Experience working in a high-volume invoice processing environment

· Proficiency in Excel spreadsheet and Outlook email platforms

· Solid general ledger knowledge 

· Experience with vendor contact / vendor relations / vendor management

· Strong analytical skills, attention to detail, and problem-solving ability

· Proficiency in reading, writing, and speaking in the English language

· Strong organizational and communication skills required

· Prioritize and organize work assignments with limited supervision

· Professional interpersonal skills required

· Maintain basic service standards of phone etiquette

Desirable:

· Associate/Bachelor College degree in Accounting / Finance

· Familiar with Great Plains / Dynamics Accounting Software

· Familiar with Birch Street software 

· Previous experience in the hotel industry

· Intuitive ability to identify problem sources and resolutions