Accounts Payable Specialist

Do you want to be part of an amazing team with outstanding benefits!!?? Plaisted Companies in Elk River, MN is looking for an Accounts Payable Specialist to join our team.

Duties:

• Ensures the promotion of a positive image of the company by exercising sound and ethical business practices as related to its employees, customers, vendors and the general public.
• Receives invoices daily, verify accuracy, obtain proper approval, code to appropriate GL account and enter into accounting software.
• Handle vendor inquiries regarding invoice payments, late payments, outstanding checks and resolve vendor discrepancies.
• Enter approved new vendor information into accounting software. Determine if 1099 vendor, manage address and other vendor changes. Determine and enter vendor GL code if applicable.
• Reconcile monthly vendor statements.
• Review automatic payments to ensure correct coding and authorization as well as sufficient contracts and documentation.
• Utilize early pay discounts and avoid late fees.
• Weekly check runs, attach invoices to check stub and present to Finance Manager for signature.
• Assemble checks with remittance advice and mail in a timely manner.
• Maintain annual AP vendor files.
• Perform intercompany journal entries related to vendor invoices.
• Continually seek methods of controlling and reducing costs.
• Demonstrate good judgment and tact in solving problems and in difficult situations.
• Maintain cooperative working relationships with company personnel.
• Respect the confidentiality of the company, customers and personnel information.
• Make the best use of time during working hours. Consistently showing the ability to recognize and deal with priorities.
• Maintain a well-groomed, professional appearance appropriate for the position and situation.
• Maintain work area in a neat and orderly manner.
• Other duties as assigned.

Education

Required: A High School Diploma or equivalent.

Preferred: Associates Degree in Accounting.

Experience

Required: One year experience in an accounting environment.

Preferred: Three years experience in an accounting environment.

Skills, Knowledge and Abilities

Demonstrate the proven ability to work with and contribute to a work team.

Must have the ability to respond to inquiries and/or complaints from customers, vendors or members of the community.

Must have the ability to evaluate financial results.

Must be able to operate a copier and other typical office equipment.

Must have a good mathematical aptitude, good written and verbal communication skills. Must be able to read, analyze and interpret legal documents and contracts.

Physical

Must be able to sit or stand for prolonged periods. This position will be occasionally required to lie down, bend and stoop.

Must have sufficient mobility to navigate through the office and shop area. Must be able to lift up to 35 pounds.

Must be able to see and hear normal office and store equipment.

Mental

Must have the ability to use and understand simple arithmetic and algebraic equations.

Must be able to effectively communicate with a predominately English-speaking customer base.

Must be able to apply common business sense to complicated operational and organizational matters.

Must be able to work in an enclosed office environment with other people.

Must be able to solve practical problems and deal with a variety of concrete variables where only limited standardization exists.

Must have basic computer skills and proven ability with spreadsheets.