Accounts Payable Specialist

Compensation Range

Job Description Summary:

Job Description:

POSITION RESPONSIBILITIES AND DUTIES:

• Assess returned checks for stop payments, voids, reissues, or other appropriate handling.
• Audit Ad Hoc invoices in A/P workflow
• Batch AP invoice flysheets and post related batches in CMiC.
• Review special handling requests (i.e., Posted status, errors, no holds, discrete status verification) in preparation for daily check runs.
• Reconcile and enter manual checks & wire payments as disbursed by all regions.
• Work with the Payroll Department to ensure garnishments and tax payments are processed accurately and in a timely manner.
• Work with Cash Management to apply wire transfers from several bank accounts for various companies.
• Determine and then delegate tasks based on the type of zero check request.
• Prepare for a clearing check run by reviewing zero check requests and entering necessary AP vouchers (debit or credit)
• Act on zero check voucher entry and understand implication on sub- ledgers.
• Assist Project Accountants with research and inquiries as requested.
• Resolve discrepancies in area of responsibility by interfacing with other departments, vendors, or agencies.
• Recommend and assist in development of methods to improve procedures and systems.
• Complete other responsibilities as assigned.

MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS:

• Two-year business/accounting degree, or equivalent experience. 
• Preferred two years of accounts payable experience.
• Good understanding of accounting procedures and principles.
• Knowledge of basic computer spreadsheet applications.
• Ability to use 10-key by touch, accurately.
• Effective written and verbal English communication skills.
• Reliability, dependability, and flexibility.
• Ability to work and excel in a multi-tasking environment, and meet deadlines as required.
• Excellent reconciling and problem-solving skills.
• Attention to detail, accuracy is critical.

SUMMARY OF BENEFITS:

This role is eligible for the following benefits:  medical, dental, vision, 401(k) with company matching, Employee Stock Ownership Program (ESOP), individual stock ownership, paid vacation, paid sick leave, paid holidays, bereavement leave, employee assistance program, pre-tax flexible spending accounts, basic term life insurance and AD&D, business travel accident insurance, short and long term disability, financial wellness coaching, educational assistance, Care.com membership, ClassPass fitness membership, and DashPass delivery membership.  Voluntary benefits include additional term life insurance, long term care insurance, critical illness and accidental injury insurance, pet insurance, legal plan, identity theft protection, and other voluntary benefit options.