Accounts Payable Specialist

For over 30 years, G&A Partners has been helping entrepreneurs grow their businesses, take better care of their employees, and enjoy a higher quality of life by providing proven HR solutions and technology. G&A Partners’ client is seeking an organized, detail-oriented AP/AR Specialist to support the financial operations of our growing manufacturing and multichannel retail business. You will manage the full cycle of transactional accounting—from processing vendor bills and materials invoices to overseeing customer billing, payment posting, and collections. The ideal candidate is highly proficient in QuickBooks, tech-savvy, and understands the unique inventory and shipping logistics associated with direct-to-consumer (D2C) and business-to-business (B2B) channels.

Accounts Payable (AP)

· Full-cycle Processing: Enter high-volume vendor invoices, verify accurate GL coding, and ensure proper three-way matching (purchase orders, receiving documents, and invoices) for manufacturing components.

· Payment Execution: Schedule and process weekly payment runs, including checks, ACH, and wire transfers, while taking advantage of early-payment discounts.

· Vendor Management: Reconcile supplier statements, research and resolve discrepancies, and maintain updated vendor files (W-9s, credit terms).

Accounts Receivable (AR)

· Multichannel Billing: Generate and distribute accurate sales invoices across all retail platforms (e.g., e-commerce, wholesale, and retail storefront) on a daily/weekly basis.

· Payment Posting & Reconciliation: Post incoming payments, process credit cards, and clear customer accounts daily.

· Collections & Disputes: Monitor AR aging reports, proactively follow up on past-due balances through diplomatic email and phone communications, and resolve customer billing disputes.

General Ledger & Inventory

· QuickBooks Management: Perform accurate data entry in QuickBooks to support the general ledger.

· Month-End Close: Assist with month-end reconciliations (bank, credit card, and inventory accounts), AP accruals, and aging summaries.

Experience:

• 2+ years of dedicated AP/AR experience, ideally within a product-based manufacturer, wholesaler, or retail company.

Software Skills:

• Hands-on, demonstrable proficiency in QuickBooks (Online or Desktop/Enterprise).

Data Management:

• Proficiency in Microsoft Office (specifically Excel, including VLOOKUP and pivot tables).

Equal Opportunity Employer Statement

G&A Partners as an Equal Opportunity Employer considers all applicants and prohibits discrimination of any type on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. Our management team is dedicated to providing a work environment free of discrimination and harassment based on any of these characteristics. We are committed to this policy and achieving a diverse workforce with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs and general treatment during employment.