Accounts Payable Specialist

Join our dynamic and growing firm as an Accounts Payable Specialist, where your skills will directly contribute to our continued success! The Accounts Payable Specialist role is focused on: 1) receiving and processing vendor invoices for payment; 2) coding American Express expenses; and 3) collecting and billing client chargeable expenses. The position is on-office and based in our Galleria office and reports to the CFO. Compensation is based on experience. The position is bonus eligible. Firm benefits include medical, dental, vision, accident, cancer, critical illness, long term care, LTD, STD, 401(k), paid parking and lunch.

Responsibilities

• Collect appropriate vendor documentation (e.g., W-9 forms) and set up/edit vendors in the accounting software
• Receive and process vendor invoices for payment via check or ACH weekly
• Analyze and post billable expenses to client invoices
• Receive check requests from attorneys and process payments weekly
• Research and answer invoicing questions from vendors as well as attorneys in-house
• Reconcile vendor statements monthly
• Cut approximately 150 check payments for POA (Property Owner Association) practice class weekly
• Code and obtain receipts for American Express expenses incurred by attorneys and management
• Generate 1099 forms for applicable vendors annually
• Refund trust funds to clients

Skills

• Interpersonal skills should include:
• High level of time-management skills; ability to adapt to changing priorities and remain calm in high pressure situations.
• Attentive to details with good follow-through and follow-up; possess the ability to anticipate what needs to be done.
• Superior verbal and written communication skills; excellent proofreading skills.
• Effective at interacting and communicating with others, both externally and internally all organizational levels and locations.
• Technical skills should include:
• Strong knowledge of MS Office applications, including Word, Excel, PowerPoint, Adobe and Outlook; Ability to learn and effectively utilize various computer applications, such as PowerBI.
• Ability to review, format and manipulate large sets of text and numerical data (e.g., insert, delete, and manipulate cells, rows, and columns; create and save worksheets, etc.).

Training and Experience:

• High School Diploma or equivalent required. College degree in Accounting or Finance preferred.
• A minimum of two to three years of experience in a similar position.