Accounts Payable Specialist

Accounts Payable Specialist

Location: Tempe, AZ | In-Office
Schedule: Monday - Friday | 8 am – 5 pm

A well-established general contractor based in Mesa, AZ is seeking a dependable, detail-oriented Accounts Payable Specialist to manage day-to-day AP activities with a strong focus on vendor invoice processing, job-cost coding, payment support, and documentation accuracy.

You’ll work alongside the accounting team and partner closely with Project Managers and Operations to ensure invoices are coded correctly, supporting documents are complete, and payments stay on schedule — all while helping maintain clean financial records and audit-ready files.

This role is ideal for someone who enjoys organization, problem solving, and construction-related accounting.

What You’ll Do

Accounts Payable – Vendor Invoicing & Job Costing

• Receive and enter vendor invoices into Foundation software


• Ensure accurate coding to jobs, cost codes, and GL accounts


• Match invoices with POS/delivery tickets and obtain approvals


• Process Subcontractor invoices and obtain approvals


• Resolve discrepancies with vendors or internal teams


• Prepare scheduled check payment runs including lien release processing


• Reconcile vendor statements


• Follow up on missing invoices, credits, or discrepancies

Vendor Setup & Compliance

• Collect W-9’s and support vendor onboarding


• Track insurance/COI/lien releases when required


• Assist with 1099 preparation and year-end reporting support

Reporting & Team Support

• Support month-end close and AP cleanup


• Maintain organized project files and documentation

What We’re Looking For

• 3+ years Accounts Payable experience (construction strongly preferred)


• Experience coding costs to jobs/projects


• Familiarity working in environments with AIA billing and retainage


• Working knowledge of Foundation software


• Strong documentation, reconciliation, and communication skills


• Organized, reliable, and able to manage multiple priorities

Preferred

• Experience with Textura/GC portals


• Experience with Procore or similar construction systems


• Background in a subcontractor or job-cost environment

Core Strengths

• Consistent, audit-ready documentation


• Accurate job cost coding


• Reliable follow-through with vendors and internal partners


• Team-oriented mindset with strong accountability

What We Offer

• $22 - $32/hour, pay based on experience - paid weekly


• Supportive training and collaborative team environment


• Growth opportunity within a well-established construction subcontractor


• Comprehensive benefits including:
  
  
  
  • Health, dental, and vision insurance
  
  
  • 401(k)
  
  
  • Paid vacation
  
  
  
  

Work Schedule: Monday - Friday, 8 am - 5 pm, In-office, full time (Mesa, AZ)

Reports To: Controller / CFO

Works With: Accounting Team, Project Managers, Operations, Purchasing

KSI’s Talent Acquisition Team partners with companies to support their recruiting needs. This is a direct-hire position with the employer.