Accounts Payable Specialist

The accounts payable specialist will ensure the timely payment of vendor invoices and credit card expense reports with proper coding and documentation and may participate in other projects and tasks related to the accounting function as needed.

POSITION RESPONSIBILITIES

Essential Responsibilities (In decreasing order of significance/impact)

40 % Review and approve beneficiary payment requests and invoices. Perform bank functions related to check requests through JPM Access. This includes keying payments into Financial Edge and exporting data to JP Morgan Chase for printing of checks, processing of EFTs, and positive pay files for special handling checks printed in office.

30 % Review and code corporate credit card statements in Concur in preparation for monthly ledger entry. 

20 % Correspond with beneficiary departments via phone and email to resolve routine issues with check requests and corporate credit card charges.

10 % Monitors Accounts Payable email account and triages incoming messages and responds accordingly  

Non-essential/marginal position responsibilities 

• Assist with audit as needed.
• Complete projects/reports as requested by the head of Accounts Payable.
• Assist with credit card administrative functions in SmartData, such as limit increases and adding new credit card setups as needed.
• Assist with administrative functions for Concur software
• Assist with preparing Foundation operating check requests for CFO approval, including coding them to correct budget categories
• Assist with keying check requests related to LLC's into Financial Edge 

EXPERIENCE AND ABILITIES

Required level/type of experience 

• Proficient Level in Microsoft Office

Preferred level/type of experience 

• Experience in Accounts Payable 

Preferred abilities 

• Exceptional communication and organizational skills

EDUCATION AND CERTIFICATIONS

Required education and certifications

• High school diploma or GED  

Preferred education and certifications

• Bachelor’s degree in a business-related field from an accredited college or university    

DESIRED COMPETENCIES

• Timely Decision Making/Judgment: Demonstrates the ability to make judicious and effective decisions.
• Effective Communication: Shares and receives information using clear oral, written and interpersonal communication skills.
• Attention to Detail/Accuracy: Focuses on paying attention to all details and aspects of a job or process to avoid substandard outputs.
• Professionalism: Thinks carefully about the likely effects on others of one’s words, actions, appearance, and mode of behavior.

WORK ENVIRONMENT REQUIREMENTS 

• May be required to work extended workdays to meet deadlines

MANAGERIAL/SUPERVISORY REQUIREMENTS 

• This position has no supervisory responsibilities

EXPERIENCE AND ABILITIES

Required level/type of experience 

• Proficient Level in Microsoft Office

Preferred level/type of experience 

• Experience in Accounts Payable 

Preferred abilities 

• Exceptional communication and organizational skills

EDUCATION AND CERTIFICATIONS

Required education and certifications

• High school diploma or GED  

Preferred education and certifications

• Bachelor’s degree in a business-related field from an accredited college or university    

DESIRED COMPETENCIES

Timely Decision Making/Judgment: Demonstrates the ability to make judicious and effective decisions.

Effective Communication: Shares and receives information using clear oral, written and interpersonal communication skills.

Attention to Detail/Accuracy: Focuses on paying attention to all details and aspects of a job or process to avoid substandard outputs.

Professionalism: Thinks carefully about the likely effects on others of one’s words, actions, appearance, and mode of behavior.

WORK ENVIRONMENT REQUIREMENTS 

May be required to work extended workdays to meet deadlines

MANAGERIAL/SUPERVISORY REQUIREMENTS 

This position has no supervisory responsibilities