Accounts Payable Specialist

The Accounts Payable Specialist is an important gatekeeper for our outgoing payments, ensuring vendors get paid accurately and timely for services and products rendered. They review and process invoices, answer vendor inquiries, reconcile vendor statements, process and maintain 1099 statements, process and distribute checks and electronic payments, follow up on outstanding checks and help with our conversion of vendors from check to electronic payment methods.

• Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, recording sales tax, assisting with bank reconciliations, and documenting loans.

• Research information to provide accurate and timely solutions to internal clients and vendors at multiple locations.

• Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used.

• Generate payment to vendors on a routine schedule and match the payment with backup for review by the financial manager.

• Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.

• Drive electronic payment adoption by actively communicating with vendors to highlight the benefits of ACH/EFT and guiding them through the digital enrollment process.

• Review automatic payments to ensure correct coding and authorization as well as sufficient contracts and documentation.

• Reconcile outstanding check listing, proactively contacting vendors to identify lost or uncashed payments and facilitating reissues or cancellations as needed.

• Develop and maintain a filing system for financial information, records and documents to ensure easily available information and assist with any requests for such information.

• Monitor account balances, track expenses, prepare analyses of accounts and related financial activity to produce monthly financial reports.

• 1–3 years of experience in an AP or general accounting role

• Ability to work independently and as part of a team

• Attention to detail

• Strong problem-solving skills and work ethics

• Excellent verbal, written, and interpersonal communication skills

• Experience with Excel, AP automation tools (Stampli, Coupa, AvidXchange, etc.) and ERP systems (Deacom, NetSuite, QuickBooks, Sage, SAP, etc.) a plus