Accounts Payable Specialist

Since 1982, over 160,000 youth have been helped with Youth Opportunities Unlimited (Y.O.U.) programs. Y.O.U. helps teens and young adults, ages 14-24 living in economically distressed communities succeed by providing educational and workforce opportunities, skills development, and access to career pathways. We offer school-based and community-based programs designed to meet the needs of Northeast Ohio employers, with a focus on those industry sectors that provide the most opportunities for career success. At Y.O.U., we are dedicated to excellence and continuous improvement of the quality of our services to youth, employers, and the community.

Job Purpose

Under the direction of the Controller, the Accounts Payable Specialist supports the finance department at Y.O.U. with primary responsibilities relating to accounts payable processing. This role assists with completing payments, entering data into Enterprise Resource Planning (ERP) System, and taking ownership of various financial spreadsheets to ensure financial accountability for the organization.

Essential Functions

ACCOUNTS PAYABLE

• Manage the accounts payable workflow and approval process to provide timely and accurate payment processing
• Process invoices (Approximately 50-175 invoices weekly)
• Gather invoices from various sources (email, mail, online portals, purchase orders)
• Review documentation and approval prior to payment
• Code invoices to general ledger accounts and program and/or grants.
• Scan and enter invoices into ERP System
• Verify amounts to be paid are accurate and supported by documentation
• Verify invoices are not duplicate requests and do not include prior unpaid balances
• Get approval from CEO/COO for payments prior to creating/printing National Automated Clearing House Association (NACHA) file or checks
• Process Automated Clearing House (ACH) payments
• Create NACHA file for import to bank
• Create bank reports as needed
• Print Checks
• Filing of invoice copies (both electronic and paper copies)
• Credit card processing (PNC & Divvy):
• Collect receipts
• Code expenditures
• Create import file
• Update various expense spreadsheets to allocate invoices to correct programs/departments
• Respond to Y.O.U. staff inquiries regarding accounts payable processes or procedures

MISC ACCOUNTING DUTIES

• Assist in monthly billings for grantors by pulling backup documentation and verifying that it matches billed amounts
• Assist in annual audit by gathering and organizing needed files and documents and by preparing various worksheets and schedules
• Other duties as assigned

Benefits

• Medical, dental, vision benefits available with coverage beginning the first of the month following date of hire.
• Company paid life insurance, AD&D, Short-Term Disability, Parental Leave, Employee Assistance Program and Long-Term Disability
• Retirement Plan with generous employer contributions
• Generous paid time off package including 17 paid holidays
• Professional Development Assistance Program

Education

• Associate degree in a relevant field (e.g., Accounting, Finance, Business Administration) from an accredited college or university preferred.
• An additional 2 years of work experience as detailed below can be substituted in lieu of an associate degree. High School Diploma or equivalent required.

Requirements

• At least 1 year of experience in an accounts payable or comparable position in a professional setting
• Must be proficient in Microsoft Excel
• Must pass a background BCI/FBI check as a condition of employment

Knowledge, Skills and Abilities

• Belief and commitment to Y.O.U.’s mission, vision, and values
• Knowledgeable of basic bookkeeping and accounting principles
• Must be highly attentive to details and possess strong organizational skills
• Must be customer-service oriented with a positive attitude
• Must be willing to work in, as well as adapt to, an ever-changing work environment
• Must demonstrate high level of reliability and be able to prioritize multiple tasks

Work Environment

• This position is primarily based in-office.
• The work pace for this position is usually fast paced where work is required for up to 2 hours at a time. This position requires such physical abilities as sitting for computer and phone work for long periods of time, lifting up to 25 lbs periodically and carrying office supplies, standing, and walking throughout the office buildings.
• Social interaction with team members, vendors, partners and/or participants frequently.
• The environment in which the job is performed outside a normal office space may include exposure to extreme temperature, noise, or other hazards.
• When working remotely, the workspace must be free of distractions and background noise (Pets, children, television, radio, etc.)

All applicants are considered without regard to race, color, religion, sex, pregnancy, gender identity or expression, sexual orientation, national origin, age, disability, marital status, parental status, veteran status, military service, family medical history, genetic information, or any other characteristic protected by applicable federal, state, or local law.