Accounts Payable Specialist

ABOUT US:

Namify is in the business of belonging. For over 20 years, companies of all sizes have partnered with us to elevate their recognition programs, corporate gifting strategies, branding initiatives, and employee engagement. Through automation and more sustainable practices, we are revolutionizing the swag industry which has traditionally been wasteful and awkward. We’re growing fast because the world recognizes how desperately services like ours are needed. Now we are looking for energetic “inclusion superheroes” to join our team. So, if you are a detail-oriented person and like the idea of creating more happiness in the workplace, we want to talk to you … like yesterday.

ABOUT THIS JOB:

The Accounts Payable Specialist is responsible for managing and processing all accounts payable transactions in a timely and accurate manner. This role will support the finance team in ensuring that vendor invoices are processed, payments are made, and financial records are maintained.

RESPONSIBILITIES:

• Maintain AP vendor files, and process vendor payables
• Managing and oversee sales tax filings and reporting
• Ensuring margin audits are accurate and reports are maintained
• Provide basic accounting services by maintaining and reconciling ledgers and accounts according to generally accepted accounting principles
• Reconcile several accounts on a monthly basis in accounting software
• Participate in month-end close processes, including credit card reconciliation and data entry, review of accounts payable aging reports and review general ledger accounts to ensure that accounts payable items were entered accurately
• Record journal entries as needed
• Ensure all items are posted correctly
• Provide necessary support to the Director of Finance as needed
• Provide coverage for Accounts Receivable Specialists as needed
• Other special projects, as assigned

Taking ownership and pride in these tasks will allow you to thrive in this position for the benefit of both your team, Namify and our clients, and most importantly yourself. A reflection of your care and dedication to our client’s needs will be seen in the quality of your work, and won’t go overlooked. You are to be accountable for results and should take ownership of your area, processes, and communications seriously, while still having a rewarding and pleasant experience working for our company.

BENEFITS AND COMPENSATION:

• $18-20/hour, depending on experience
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• 401(k) with up to 4% employer match

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Proficient in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Excel
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Strong communication and interpersonal skills
• Understanding of accounting principles and accounts payable processes

Must have proper documentation for employment in the United States

Must pass a pre-employment drug screen

SPECIAL CONSIDERATION FOR:

• Previous Accounts Payable experience preferred
• Finance or Accounting degree or working towards preferred

THIS POSITION REPORTS TO:

• Director of Finance

SCHEDULE:

• Monday to Friday, 9:00am-5:00pm (Full-time)

TRAINING:

Training for this position will be completed by the department manager. Training will consist of education on key processes, preparation and staging requirements by customer, location of tools, supplies and materials. You will be trained on how to use the order interface, how to properly read orders and where to look for notes. Additional training will be completed as processes evolve or as required.

SAFETY:

Namify enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe working environment. Each incumbent is responsible for completing all training requirements and fulfilling self-aid/buddy-aid responsibilities, participating in emergency response tasks as requested, and serving on safety committees and teams as requested. In addition, the incumbent must accept that they have responsibility for maintaining the safety of themselves and others by adhering to all written and verbal instructions, promptly reporting and/or correcting all hazards or unsafe conditions, questioning nonstandard operations or environmental factors that may involve unmitigated hazards, and providing feedback to site leads and management on all safety issues.

CONFORMANCE STATEMENT:

In the performance of their respective tasks and duties all employees are expected to conform to the following:

• Perform quality work within deadlines with and without direct supervision.
• Interact professionally with other employees, customers and suppliers.
• Work effectively as a team contributor on all assignments.
• Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.