Accounts Payable Specialist

An administrative role within the accounting department providing the processing of invoices and payments of company supply purchases and other creditors.

Key Responsibilities

• Responsible for receiving and distributing incoming accounts payable (AP) invoices and associated documents for approval
• Review and validate vendor statements
• Manage the establishment of new vendors and maintain vendor records in compliance with company policies, federal, and state regulations
• Serve as backup for Accounts Receivable in case of absences
• Provide assistance in handling incoming phone calls

Reporting

• Inform your supervisor of discrepancies in your reports as soon as you are aware of them
• Inform your supervisor of potential problems or potential new business opportunities directly or indirectly related to your department
• Report any unsafe equipment or working conditions to your supervisor
• Report any needed repairs or special maintenance to your supervisor immediately

Safety and Compliance

• Uphold cooperative policies 
• Follow and comply with all laws and regulations both State and Federal
• Attend employee safety meetings, etc. held as required or scheduled in conjunction with Safety Director or location

Other Duties 

• Perform other duties as assigned by management 
• Attitude consistently mirrors the company image and promotes fellow employee teamwork
• Present a professional image through words, actions, and personal appearance

Basic Qualifications: 

• High School diploma
• 1-2 years of accounts payable or accounting experience
• Preferred, but not required: experience with a paperless document filing system
• Basic knowledge of Microsoft office products
• Valid driver’s license
• Position primarily works on site
• Ability to sit for long periods of time

Essential Skills

• Possesses strong attention to detail and organizational skills
• Demonstrates both independent work capabilities and the ability to collaborate effectively in a team
• Exhibits proficient written and verbal communication abilities
• Demonstrates adept problem-solving skills
• Has the capacity to meet deadlines consistently
• Maintains strict confidentiality when handling sensitive information